Cash & Accounts Receivable Assistant

Petroassist UK; Loanhead; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as a key member of the Finance Team, where you'll manage cash and accounts receivable administration. This role requires proficiency in Microsoft Excel and finance ERP software, ensuring accurate bank reconciliations and prompt invoice postings. You will foster professional relationships with customers while collaborating with various departments. After a successful temporary probation, a permanent position may be offered. This is an excellent opportunity to grow within a supportive environment dedicated to employee development.

Qualifications

• Intermediate Excel skills and competent IT skills are essential.
• Experience in cash and accounts receivable administration.

Responsibilities

• Updating cash books and posting bank transactions daily.
• Raising invoices for all sales and service orders.
• Collaborating with other departments to resolve issues.

Skills

Microsoft Excel

Finance ERP Software

Customer Communication

Bank Reconciliation

Job description

The Petrotec Group history began in Portugal, in 1983. Over the years, we have followed an ambitious path, driven by an investment and innovation strategy that has contributed to our strong reputation and international expansion.

We are now one of the main players in the market, operating directly in 8 countries and working with distributors in over 84 countries, through 20 companies. The Petrotec Group specializes in the production, marketing, and technical assistance for equipment and systems used in storage, distribution, and retail sectors of the oil and non-oil industries.

Our strong identity and culture of ambition are rooted in our people, whom we value for their know-how, experience, talent, and passion. We promote a culture of excellence, trust, and stability, and we are committed to providing our over 1,100 employees opportunities for personal and professional growth, enabling us to achieve excellent results each day for over 40 years.

Petroassist UK Ltd, part of the Petrotec Group, is a nationwide sales, service, and installation business. We sell and maintain a range of forecourt equipment, including Fuel Pumps, EV Charging stations, Payment Terminals, Tank Gauges, EPOS systems, Car Wash & Valeting services, and other ancillary equipment.

Summary
As a key member of our small Finance Team, you will be responsible for cash and accounts receivable administration. Proficiency in Microsoft Excel and finance ERP software is essential to ensure bank accounts are reconciled and invoices are posted promptly. You should be confident in communicating with customers and internal departments to foster professional relationships.

You will join a friendly team providing equipment, installation, and maintenance services across UK petrol forecourts. Following a successful temporary probation, a permanent position may be offered.

Our office is located in Loanhead, near Edinburgh. We support employees seeking professional qualifications.

Position Responsibilities
Cash & Banking

• Updating cash books daily
• Posting bank transactions to the ERP system and allocating credits and debits to the appropriate sales & purchase invoices
• Performing daily bank reconciliations
• Preparing end-of-month bank reconciliations for all bank accounts
• Updating currency conversion rates at month-end

Accounts Receivable

• Raising invoices for all sales and service orders
• Creating sales/service orders as required
• Posting credit memos and returns
• Maintaining a comprehensive invoice register
• Building professional relationships with customers
• Managing customer portals (logging/uploading invoices, proof of delivery, etc.)
• Preparing and sending customer statements
• Monitoring the accounts receivable mailbox and responding to queries promptly
• Chasing overdue invoices as needed

General Administration

• Collaborating with other departments to resolve issues
• Owning certain balance sheet reconciliations
• Providing ad hoc administrative support to the finance team
• Handling customer calls and resolving queries

Qualification Requirements
Intermediate Excel skills and competent IT skills are essential.