Careers Administrator

Coast and Vale Learning Trust; Oxford; On-site; GBP 22,000 - 26,000; Full time

Job summary

The Oxford Academy, part of Coast and Vale Learning Trust, is seeking a Careers Administrator to join the support team. You will coordinate work experience for Years 10 and 12, manage student destination tracking, liaise with external employers, and oversee careers software and budgets.

Reporting to the Deputy Headteacher for Personal Development & Culture, you will contribute to structured student development, build partnerships with local employers, and support events and enterprise activities.

Qualifications

• Administrative experience and strong ICT capability.
• High-level written communication and organisational skills.
• Clear safeguarding regulations understanding.
• Ability to build collaborative relationships with businesses, external partners, pupils and parents.

Responsibilities

• Coordinate work experience for Years 10 and 12.
• Manage student destination tracking and liaise with external employers.
• Oversee careers software and budgets.
• Support the Deputy Headteacher for Personal Development & Culture in admin tasks.

Skills

Administration

Student support

Work experience coordination

Careers event management

ICT capability

Written communication

Organisational skills

Safeguarding regulations

Stakeholder relationships

Tools

Careers software

Job description

About You

Are you a committed professional looking to make a direct impact in a supportive school community? Do you want to join an organisation that invests in your professional growth, funds formal apprenticeship qualifications, and treats staff as people first?

You will hold a fundamental belief that all young people can achieve great things regardless of their background or prior educational experiences. Bringing administrative experience and strong ICT capability, you possess high-level written communication, organisational skills, and a clear understanding of safeguarding regulations. You are calm under pressure, attentive to detail, and comfortable building collaborative relationships with businesses, external partners, pupils, and parents

The Role

We are seeking a Careers Administrator to join our support team at The Oxford Academy. You will either have experience in administration, student support, work experience coordination, and careers event management, or demonstrate the aptitude and drive to develop into the role with structured support.

Reporting to the Deputy Headteacher for Personal Development & Culture, you will provide administrative support to coordinate work experience for Years 10 and 12, manage student destination tracking, liaise with external employers, and oversee careers software and budgets.

Why This Role Matters

Preparing young people for life beyond school requires structured coordination and employer links. As Careers Administrator, you ensure that work experience placements, college visits, UCAS applications, and enterprise events run seamlessly. Your