Care Homes Co-ordinator - Digital Pharmacy

Well; Stoke-on-Trent; On-site; GBP 16,000 - 26,000; Full time

Job summary

Well Pharmacy is seeking a Care Home Co-ordinator in Stoke-on-Trent to support our digital pharmacy operations. Working behind the scenes in a distribution Healthcare Services Centre, you will coordinate monthly medication supplies for care homes and liaise with surgeries and our pharmacy team to ensure timely fulfilment.

You will maintain records and patient safety standards, onboarding new care homes, and pro-actively resolve ongoing supply issues as part of a distant selling digital pharmacy

Qualifications

• Experience in a community pharmacy environment.
• Ability to communicate at different levels, such as public or professional bodies.
• Pleasant, polite and professional telephone manner.
• Ability to multi-task in a fast paced environment.
• Accuracy and ability to follow instructions.

Responsibilities

• Coordinate monthly medication supply for care homes with the pharmacy team.
• Liaise between care homes, surgeries and the pharmacy to fulfil orders.
• Maintain records to ensure patient safety standards.
• Direct urgent interim items through the appropriate route of fulfilment.
• Respond to emails and phone calls between care homes, surgeries and other healthcare bodies.

Skills

Pharmacy experience

Communication skills

Multitasking

Telephone etiquette

Job description

The following content displays a map of the jobs location - Meir Park, Enterprise Waye, Stoke-on-Trent

Vacancy ID well/TP/101328/12611

Number of Positions:

1

Contract Type:

Permanent - Full Time

Salary Range:

Up to £26,481 dependent upon experience

37.5

Location:

Meir Park, Enterprise Waye, Stoke-on-Trent

Closing Date:

24/10/2026

Job Category:

Support Centre

Business Area:

Pharmacy

Division / Function:

Digital

Overview of the role

A Co-ordinator role with a difference!

Working in a warehouse environment our digital pharmacy team are based within our state of the art distribution Healthcare Services Centre in Stoke. Our Care Home Co-ordinatoris a non-customer facing role within the pharmacy but will liaise over emails & phones soperfect for candidates who prefer to work behind the scenes and focus on specialised tasks that support our patients and customers.

What you’ll do…

Utilising your experience in a Community Pharmacy as our Care Home Co-ordinators you'll liaise between care homes, surgeries and the pharmacy team to co-ordinate the supply of monthly medication required by care homes residents. You'll also ensure that interim medication is directed through the most appropriate route of fulfilment.

An important part of the role is ensuring we maintain records and professional standards to ensure patient safety standards are met.

As well as the ongoing co-ordinationof our care homes day to day needs, Care Home Co-ordinators ensure a smooth transition for new care homes and residents by pro-actively obtaining all necessary information and effectively onboarding the care home and surgery.

Our digital pharmacy is a distant selling pharmacy which means the patients don’t enter the premises but interact via our customer service team and the technology that supports the services. Our digital pharmacy has the second largest number of patients in the UK nominated to a single pharmacy, distributing circa 130,000 items every month currently and this is growing!

• To be responsible for the relationship between care home and Digital Pharmacy
• To support care homes to order their medication on time
• Cross referencing prescriptions we receive from surgeries with what the care home are expecting.
• Following up with surgeries to resolve missing prescriptions
• To maintaincare home and patient records with any changes,additions andimportant information
• To direct urgent interim items through the most appropriate route of fulfilment
• To work with surgerieswhere an item has ongoing supply issues
• Responsible for providing MARs either in paper or electronic form for all items supplied to a care home
• Responsible for efficiently responding to email and phone calls between care home, surgeries and other healthcare bodies
• Raising IT issues and working with the team to resolve
• Raising patient safety or professional concerns with the responsible pharmacist
• Responsible for setting up new care homes and patients
• Responsible for co-ordinating the transition of a new home in to Digital Pharmacy

The Ideal Candidate

Key knowledge and skills

• Experience in a pharmacy environment
• Ability to communicate at different levels, such as members of the public or professional bodies
• Pleasant, polite and professional telephone manner
• Ability to multi-task in a fast paced environment
• Accuracy and ability to follow instructions

Problem solving and change

• Awareness of impacts to 'on time and in fulldeliveries to the customer as well as an in-depth understanding of customer complaints and appropriate resolution
• Through first-hand experience of customer issues you are able to actively look for root cause and opportunities to prevent re-occurance
• By embracing continuous improvement initiatives, this role can deliver value for the customer resulting in a higher satisfaction ratings

Well are proud to be a diverse and inclusive employer. If you have any specific requirements, we'll do everything we can to support you. Whether it is to find a pharmacy that is accessible, or if it is a part time position you are looking for, we can help find the role that is right for you. If you need us to make any reasonable adjustments to our recruitment process, we will be happy to accommodate you.

Please be aware that due to the high number of applications we receive it may not be possible for us to provide an outcome to all applicants. If you are not contacted within 28 days of your submission unfortunately you will have been unsuccessful.

We reserve the right to close the vacancy prior to its closing date.

About The Company

For over 70 years, we’ve been looking after the health and wellbeing of communities across the UK. Well Pharmacy (part of Bestway Healthcare) is the secondlargest pharmacy chain in the UK with c.760 pharmacies and a team of around 7,000 colleagues based across our Community Pharmacies, Online Pharmacy, Healthcare Services Centre, Community Drivers, Bestway Medhub & Wardles team and our Support Centre team.

Our mission is to be here for the wellbeing of our patients and customers, to provide the best community pharmacy experience in the UK for everyone, for our patients, our customers, our people, and our NHS.

The pharmacy of the future will look very different from the one we know today. It will play a huge role in transforming primary healthcare and we will play a central role in bringing it to life.

We will use our clinical expertise and technological ambition to take advantage of the potential this future has to offer us. Making medicines, advice, services and care available in the places and spaces that people need and want it most.

We want to be a great business. To be recognised as delivering a community pharmacy experience that is the best there is. To do this we want our teams to feel proud about the positive impact they make, feel valued as part of a close-knit and expert community, and feel confident in their role in a business that is stable, innovative, and caring.