Care Home Administrator

Confidential; Gainsborough CP; On-site; GBP 15,000 - 22,000; Full time

Benefits offered by this job

£13.50 per hour

35 hours per week

Mon-Fri 9:00–16:00

No weekend work

Good work-life balance

Job summary

Avon Search is recruiting a Care Home Administrator for a 46-bedded home in Gainsborough, Lincolnshire. The role is 35 hours per week, Monday to Friday, 9:00am–4:00pm, with an emphasis on accurate records, staff support and efficient admin processes.

The successful candidate will have care home admin experience, strong organisation and IT skills, and a professional, confidential approach to managing sensitive information.

Qualifications

• Previous administration experience within a care home or the wider care sector.
• Excellent organisational and time-management skills.
• Ability to handle confidential information appropriately.
• Good IT skills, including Microsoft Office.

Responsibilities

• Provide efficient day-to-day administrative support to the care home.
• Work closely with the Home Manager and wider management team.
• Maintain accurate and up-to-date resident records and documentation.
• Assist with staff administration, including personnel files and documentation.
• Support recruitment and onboarding administration where required.
• Maintain confidential records in line with GDPR and data protection requirements.
• Assist with invoicing, purchase orders and general financial administration.
• Manage emails, correspondence and telephone enquiries.
• Assist with audits, inspections and compliance documentation.
• Maintain accurate electronic and paper filing systems.
• Liaise professionally with residents, relatives, staff and external professionals.
• Support the smooth running of the home's administrative functions.

Skills

Administration

Care home admin

Time management

Communication

Confidential handling

Tools

Microsoft Office

GDPR awareness

Job description

Care Home Administrator Full Time Luxury Retirement Home AV2094

35 Hours per Week Monday to Friday 9:00am 4:00pm

Location: Gainsborough, Lincolnshire
Pay: £13.50 per hour

About the Role

Avon Search is currently recruiting for an experienced Care Home Administrator to join a welcoming and established 46-bedded care home in Gainsborough.

This is an excellent opportunity for an organised, professional and approachable administrator with previous administration experience within a care home or the wider care sector.

Working closely with the Home Manager and wider team, you will play an important role in ensuring the smooth and efficient day-to-day running of the home. You will be responsible for maintaining accurate records, supporting staff and residents, handling correspondence and assisting with the administrative processes required to maintain an organised and compliant care environment.

The successful candidate will have excellent organisational skills, strong attention to detail and the ability to handle confidential information professionally. Previous experience of care home administration is essential.

This is a 35-hour-per-week position, working Monday to Friday, 9:00am 4:00pm, offering consistent daytime hours and a rewarding opportunity within a friendly care environment.

About the Home

The home is a welcoming 46-bedded care home in Gainsborough, providing residential, dementia, respite and day care for older people.

Supported by a skilled and friendly team of carers, the home is committed to delivering high standards of person-centred care, ensuring residents feel comfortable, supported and valued.

The home's care philosophy places great importance on promoting dignity, independence and individual choice, while ensuring residents' health, safety and security.

Residents are encouraged to maintain an active lifestyle and continue enjoying their personal interests, with care and support tailored to their individual needs.

Key features include:

• Established 46-bedded care home.
• Residential, dementia, respite and day care services.
• Skilled, friendly and supportive care team.
• Strong focus on dignity, independence and individual choice.
• Encouragement of residents' hobbies, interests and active lifestyles.
• Welcoming and supportive working environment.

Key Responsibilities

• Provide efficient day-to-day administrative support to the care home.
• Work closely with the Home Manager and wider management team.
• Maintain accurate and up-to-date resident records and documentation.
• Assist with staff administration, including personnel files and documentation.
• Support recruitment and onboarding administration where required.
• Maintain confidential records in line with GDPR and data protection requirements.
• Assist with invoicing, purchase orders and general financial administration.
• Manage emails, correspondence and telephone enquiries.
• Assist with audits, inspections and compliance documentation.
• Maintain accurate electronic and paper filing systems.
• Liaise professionally with residents, relatives, staff and external professionals.
• Support the smooth running of the home's administrative functions.

Candidate Requirements

Essential:

• Previous administration experience within a care home or the wider care sector.
• Good understanding of care home administration and associated processes.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Good IT skills, including Microsoft Office.
• Ability to manage multiple tasks and prioritise effectively.
• Professional, friendly and approachable manner.
• A genuine interest in supporting the smooth running of a care environment.

Benefits & Perks

• £13.50 per hour.
• 35 hours per week.
• Monday to Friday, 9:00am 4:00pm.
• Consistent daytime working hours.
• No weekend working.
• Excellent work-life balance.
• Friendly and supportive working environment.
• Opportunity to play an important role within an established 46-bedded care home.
• Rewarding position supporting the delivery of quality care.