Capital Projects Administrator

Buckinghamshire Healthcare NHS Trust; Aylesbury; Hybrid; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Flexible working options

NHS benefits

Annual leave entitlement

Pension scheme

Job summary

Buckinghamshire Healthcare NHS Trust is seeking an organised administrator to support the Capital Development team across sites (Wycombe Wycombe General and Stoke Mandeville). You will handle procurement, PMO support, meetings, minute-taking, and cross-site admin for capital projects, with flexible working options and NHS benefits.

The role includes providing essential administrative, financial, and programme management support to deliver capital investment programmes, with a focus on governance

Qualifications

• Qualification at Level 3 or above or equivalent experience in admin or project support.
• Good English and numeracy skills.
• Experience raising purchase orders and using procurement/e-procurement systems.
• Experience minute-taking and agenda preparation.
• Experience supporting a project or programme office with trackers, dashboards, or project logs.

Responsibilities

• Procurement and Financial Administration.
• PMO and Programme Support.
• Meetings, Minute-taking, and Administration.
• Provide flexible administrative support across Property Services priorities.
• Provide holiday cover for other administrative services and diary management.

Skills

MS 365 applications

Minute-taking

Communication skills

Project support

Dashboard tracking

Education

Level 3 qualifications or equivalent

Good English and numeracy skills

Tools

Procurement systems

E-procurement systems

Job description

Main area Capital Development and Property services Grade Band 4 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (The ability to work across sites i.e. Stoke Mandeville Hospital and Wycombe Hospital) Job ref 434-C8109981-B

Site Wycombe General Hospital / Stpke Mandeville Hospital Town Aylesbury Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing 17/09/2026 23:59

Be part of our BHT family

Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area.

We care for over half a million patients every year:

• Provide specialist spinal services at our world renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics
• Nationally recognised for urology and skin cancer services
• Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services
• Deliver community services in health centres, schools, patients’ own homes, community hospitals and community hubs.

More than 6,500 people from different nations, cultures and backgrounds work for us.

We would be happy to discuss possible flexible working options. We strive to be a family friendly, inclusive employer.

If you require any assistance in making this application, please contact [e-mail] or phone [phone].

We pride ourselves in being a great place to work and invite you to join our BHT family.

Job overview

The Capital Development team plays a critical role in delivering the Trust’s capital investment programme, including new builds, refurbishments, and equipment replacement schemes across all sites. Working across a complex and high-value portfolio, the team ensures robust financial management, effective governance, and consistent programme oversight.

An exciting opportunity has arisen for a highly organised and proactive administrator to support the Capital Development team. This role sits at the heart of the team’s day-to-day operations, providing essential administrative, financial, and programme management support to enable the successful delivery of capital projects.

Main duties of the job

• Procurement and Financial Administration
• PMO and Programme Support
• Meetings, Minute-taking, and Administration
• Provide flexible administrative support across Property Services priorities as directed, ensuring duties remain commensurate with the grade and scope of the post.
• Provide holiday cover for other administrative services, such as car parking administration; accommodation office; input and track of overtime and on-call for engineers on healthroster system; diary management and meeting co-ordination.

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.

Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.

We provide a range of health and wellbeing services to promote a healthy, happy workforce.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.

Our mission is to provide personal and compassionate care every time.

We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.

We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.

We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact [e-mail] (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application.

We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Detailed job description and main responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [e-mail] quoting the vacancy reference number.

Person specification

Education

• Qualifications at Level 3 or above (e.g. A level, NVQ Level 3, BTEC, diploma) or equivalent experience in an administrative or project support role.
• A good standard of English and numeracy skills.

Experience

• Experience of raising purchase orders and working with procurement or e-procurement systems.
• Experience of minute-taking and agenda preparation in a professional setting
• Experience of supporting a project or programme office, including maintaining trackers, dashboards, or project logs.

Skills

• Confident use of Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint. Ability to produce clear documents, spreadsheets, and correspondence, and to use shared digital workspaces effectively.
• Clear, concise written and verbal communication skills, with the ability to liaise confidently with colleagues and external stakeholders at all levels

PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.

Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.

Contacting you: We will contact candidates through the email address supplied on their application form. Please make sure you check this regularly.

Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.

Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.

Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.

Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.

Employer certification / accreditation badges

Name Johnson Soyinka Job title Senior Project Manager (Capital Development) Email address [e-mail] Telephone number 07484 019510