Capital Administrative Officer

Powys Teaching Health Board; Brecon; On-site; GBP 20,000 - 27,000; Full time

Job summary

Powys Teaching Health Board is seeking a Capital Administrative Officer to join the Estates Admin Team. The role supports the Capital programme with diary management, meeting preparation, and spreadsheet monitoring.

The successful candidate will have GCSE English and Maths, RSA Level 3/Business Administration or equivalent, and strong MS Office skills, including Excel, with good communication and organisational abilities.

Qualifications

• GCSE English and Mathematics achieved.
• RSA level 3 / Business Administration or equivalent experience.
• Diploma level education or equivalent level experience.
• Project management knowledge and related experience.

Responsibilities

• Prepare Tender and Quotation documentation for capital schemes.
• Monitor and produce detailed spreadsheets for Capital Expenditure.
• Act as first point of contact for enquiries into the Capital team.
• Update and maintain project files and databases.
• Provide PA support and diary management to the Head of Capital.

Skills

Organised

Interpersonal skills

Communication

Prioritisation

Education

GCSE English and Mathematics

RSA level 3 / Business Administration or equivalent

Diploma level education or equivalent

Project management

Tools

Microsoft Office

Microsoft Project

Oracle system

Job description

Please note that this role is not eligible for visa sponsorship and we would therefore be unable to support a work permit application for this position. Anyone requiring a certificate of sponsorship, is therefore unable to be shortlisted and interviewed.

We are looking to recruit a highly organised and motivated individual to join our friendly, busy Estates Admin Team as a Capital Administrative Officer.

Having a keen eye for detail, you will support the Capital programme/projects team with the delivery of the Estates Department Capital Programme. You will be responsible for planning and supporting a programme of formal meetings, such as Capital Control Group, Project Boards, Sub group meetings etc,(preparing agendas and papers as required). You will need strong MS office skills including Excel. You will also provide cross cover within the department.

The successful candidate will demonstrate excellent interpersonal and organisational skills as well as competency in IT. We are looking for a team player who is adaptable and can demonstrate outstanding communication skills & motivation .You will also provide cross cover within the department so a flexible approach to the service needs is essential.

Main duties of the job

To assist in the preparation of Tender & Quotation documentation for Capital schemes, monitoring and producing detailed spread sheets regards Capital Expenditure.

Acting as the first point of contact for enquires into the Capital team. Update and maintains project files and databases.

Provide an efficient and comprehensive administrative support service to the Estates Department and in particular the Capital Programme/Projects Team including comprehensive diary management and PA support to the Head of Capital.

About us

Being the smallest Health Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.

Job responsibilities

We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.

Qualifications and/or Knowledge

• GCSE standard of education including English and Mathematics
• RSA level 3 / Business Administration or equivalent relevant experience
• Diploma level education or equivalent level experience
• Project management

Experience

• Use of Microsoft Office, including Project
• Experience of practical administrative work, including arranging meetings, handling telephone enquiries, receiving visitors
• Excellent administrative skills with project monitoring experience
• Accurate Minute taker
• Use of Oracle system
• Ability to plan own workload against conflicting demands and prioritise work from more than one manager to meet conflicting deadlines
• Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
• Ability to handle difficult situations in a calm and firm manner
• Commitment to attend staff training and participate in own development through supervision and performance management
• Some ability to speak, read and/or write Welsh, or an eagerness to learn.

Values

• Demonstrate PTHB Values
• Able to work effectively as part of a team and to contribute to that team to ensure the Department works effectively

Other

• Ability to travel to other PTHB sites in a timely manner
• Have a flexible approach to the needs of service, and be able to adapt to a changing environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.