CAFM Manager - NHS

Spinwell Global; Greater London; On-site; GBP 48,000 - 68,000; Full time

Job summary

Spinwell Global Limited is seeking a CAFM Manager in London to lead the development and procurement of a comprehensive CAFM system for the Space & Place Directorate. You will oversee planning and scheduling of PPM and reactive workloads for both in-house staff and contractors, engaging with stakeholders and providers to identify digital opportunities that improve patient care and experience.

The role requires senior-level project management experience, strong stakeholder engagement, and a focus

Qualifications

• Masters level or equivalent senior experience in the field
• Degree in Project Management or related discipline
• Experience with CAFM systems and Concept Evolution
• Ability to manage multiple stakeholders and meet deadlines

Responsibilities

• Lead development and procurement of a CAFM system for the Space & Place Directorate.
• Plan and schedule PPM and reactive workloads for in-house staff and contractors.
• Attend stakeholder meetings and collaborate with providers to identify digital opportunities and solutions.
• Scope, develop and procure the CAFM system; build and manage a project team.

Skills

CAFM systems

Project management

Prince2

Stakeholder management

Time management

Leadership

Digital transformation

Procurement

Education

Masters degree

Degree in Project Management

Tools

CAD

Databases

Word processing

Spreadsheets

Job description

Role: CAFM Manager
Contract Length: 6 months
Location: London
IR35: Inside
Pay Rate to Intermediary: Up to 41.84 per hour
Security Clearance: Enhanced DBS

About the Role

Spinwell is recruiting for a CAFM Manager for an excellent opportunity within the public sector.

Key Responsibilities

To lead in the development and procurement of a fit for purpose, all-encompassing CAFM system for the Space & Place Directorate ensuring it meets the designed specification and value for money.

The ideal system will undertake all current Soft FM tasks while also ensuring the effective planning and scheduling of both the PPM and reactive workloads for both in-house staff and Contractors. This will involve attendance at key stakeholder meetings and working alongside multiple providers to identify potential digital opportunities and solutions which will improve patient care and experience.

The post holder will have specific responsibilities for the scoping, development and procurement of the Computer Aided Facilities Management (CAFM) system.

They will develop a project team and a programme, working alongside various stakeholders across the soft and hard FM services, ICT, EPR and clinical services. The successful applicant will be a highly organised and proactive individual who is passionate about delivering an exceptional system and processes that meet the needs of the client. They will have experience in project/programme management, be process oriented, articulate and an excellent relationship builder able to adapt to changing priorities in a fast-paced environment. They will be a natural problem solver, employing tact and diplomacy to ensure timely and complete solutions whilst managing many stakeholders.

Essential Skills and Experience

• Knowledge and Understanding of diverse backgrounds and perspectives.
• Understanding of Diversity and Inclusion challenges in the workplace.
• Demonstrable contribution to advancing Equality, Diversity and Inclusion in the Workplace
• Educated to masters level or equivalent level of experience of working at a senior level in specialist area
• Degree level of education in Project Management or relevant experience
• Experience of working with CAFM systems and Concept Evolution in particular
• Experience of working to tight deadlines & effective time management
• Must be able to set and negotiate priorities with the customer & contractors for themselves, and subsequently programs workload to achieve results and meet deadlines
• Experience of developing and managing several project elements simultaneously without close supervision
• Experience of Project leadership and project principles techniques and tools such as Prince 2 and Managing Successful Projects
• Experience of working on complex digital projects or programmes
• Experience in communications and stakeholder management
• Experience of working with a wide range of stakeholders
• Excellent organisational skills with the ability to organise others
• Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals
• The ability to listen to others understand and interpret their views analysis and provided advice/solutions
• Excellent oral and written communication skills with the ability to communicate effectively with both technical and non-technical staff
• Competent in the use of a range of IT applications required to produce reports for internal and external stakeholders
• Professional calm and efficient manner
• Effective organiser, influencer and networker
• Negotiate on difficult and controversial issues including performance and change
• Excellent interpersonal skills with the ability to work closely and effectively with staff at all levels within the organisation.
• Ability to work with a wide range of stakeholders and manage conflicting demands
• Proficient in the use of Computer Aided Design, Database systems, word processing and spread sheets
• Problem solving skills and ability to respond to sudden unexpected demands
• Ability to analyse complex facts and situations and develop a range of options
• Takes decisions on difficult and contentious issues where there may be a number of courses of action
• Strategic thinking - ability to anticipate and resolve problems before they arise
• Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales
• Ability to work creatively
• Ability to prioritise own workload
• Ability to work constructively with a wide range of professionals and staff at all levels of the organisation
• Has a good appreciation of what needs to be undertaken to deliver an effective CAFM solution and transformational change to people who will be using them (e.g. to clinical end users)
• Strong interpersonal and management skills
• Able to demonstrate project management skills
• Demonstrates a strong desire to improve performance and make a difference by focusing on goals
• Used to working in a busy environment
• Ability to work as part of a team

Desirable Skills and Experience

• Customer Service / FM related Qualification
• Understanding of the background to and aims of current healthcare policy and appreciate the implications of this on engagement
• Previous experience within a property management environment or FM administration role
• Experience of Soft and Hard FM services in an NHS environment
• Previous experience in engaging and working with clinicians and patients
• Experience of researching best practice (globally, private and public sector), interpreting its relevance and processes/ practices which could be implemented successfully to achieve system reform (advising on policy implementation)

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