Facilities Information Data Administrator

Humber Teaching NHS Foundation Trust; Cottingham; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Enhanced leave package

Health and wellbeing support

Job summary

Humber Teaching NHS Foundation Trust is seeking a meticulous Facilities Information Data Administrator to join the Estates and Facilities Information Team. You will transform data into insights, support national reporting, and help develop Power BI dashboards across NHS buildings and services.

You will manage data in Planet FM CAFM, validate records, improve data quality, and contribute to digital estates initiatives, keeping information governance at the forefront.

Qualifications

• Relevant degree, equivalent qualification or significant experience in a related area.
• Knowledge of Power BI or other reporting and analytical software.
• Evidence of continuing professional development.
• Advanced knowledge of SharePoint, OneDrive and Microsoft 365 applications.

Responsibilities

• Process, update and maintain data within Planet FM, including asset records, planned maintenance information, work orders and supporting maintenance documentation.
• Review and validate service sheets and maintenance records, checking completeness, accuracy and alignment with the relevant assets and work orders.
• Gather, validate and analyse complex data from Estates and Facilities systems, investigating discrepancies and improving data quality.
• Produce and maintain reports, performance indicators and Power BI dashboards to support operational management, compliance monitoring and strategic decision-making.
• Explain findings and trends clearly, providing supporting commentary for technical and non-technical audiences.
• Support the preparation and validation of data for national returns, including ERIC and PAM.
• Support the administration and development of Microsoft 365 applications used within Estates and Facilities, including SharePoint and OneDrive.
• Help improve reporting processes and develop automated solutions, bringing together information from different systems and digital sources.
• Provide advice, training and practical support to colleagues using departmental information systems, ensuring information is managed in line with Trust policies and information governance requirements.

Skills

Data analysis

Numerical skills

Communication

Teamwork

Education

Relevant degree or equivalent

Tools

Planet FM

Power BI

SharePoint

OneDrive

Microsoft 365

Job description

Facilities Information Data Administrator

We are looking for an organised and analytical Facilities Information Data Administrator to join our Estates and Facilities Information Team at Humber Teaching NHS Foundation Trust.

This role offers the opportunity to turn data into meaningful information that supports safe, efficient and effective NHS buildings and services.You will work closely with the Information Manager and Information Officer, you will support national reporting requirements and help develop Power BI dashboards, improve data quality and maintain our digital information systems. You will also contribute to digital Estates initiatives, including automated reporting, smart building information and data visualisation.

A key part of the role will involve processing and maintaining data within our Computer-Aided Facilities Management (CAFM) system, Planet FM. You will review and validate maintenance service sheets and supporting documentation, checking that records are accurate, complete and correctly recorded, and following up missing information or discrepancies with colleagues and contractors.

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

Main duties of the job

Process, update and maintain data within Planet FM, including asset records, planned maintenance information, work orders and supporting maintenance documentation.

Review and validate service sheets and maintenance records, checking completeness, accuracy and alignment with the relevant assets and work orders.

Gather, validate and analyse complex data from Estates and Facilities systems, investigating discrepancies and improving data quality.

Produce and maintain reports, performance indicators and Power BI dashboards to support operational management, compliance monitoring and strategic decision-making.

Explain findings and trends clearly, providing supporting commentary for technical and non-technical audiences.

Support the preparation and validation of data for national returns, including the Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM).

Support the administration and development of Microsoft 365 applications used within Estates and Facilities, including SharePoint and OneDrive.

Help improve reporting processes and develop automated solutions, bringing together information from different systems and digital sources.

Provide advice, training and practical support to colleagues using departmental information systems, ensuring information is managed in line with Trust policies and information governance requirements.

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination.

We welcome and encourage job applications from people of all backgrounds.

• Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
• We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
• From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

Find out more and search live jobs.

Job responsibilities

For further information regardig this vacancy please see the attached Jod Description and Person Specification.

Person Specification

Qualifications

• Relevant degree, equivalent qualification or significant experience of working at a similar level in a related area.
• Knowledge of Power BI or other reporting and analytical software.
• Evidence of continuing professional development.
• Advanced knowledge of SharePoint, OneDrive and Microsoft 365 applications.

Experience

• Experience of working in a busy professional environment.
• Experience of working in a similar information or data administration role.
• Experience of working within the NHS or a large organisation.

Skills

• Strong numerical skills and the ability to analyse and interpret information.
• Ability to present reports and explain findings to technical and non-technical audiences.
• Experienece of using CAFM systems in Estates and Facilities enviorments.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.