CAFM and Compliance Manager

OCS; North East Derbyshire; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Digital learning

Flexible pay

Employee discounts

Career development

Inclusive culture

Job summary

OCS UK & Ireland is seeking a CAFM & Compliance Manager to oversee the CAFM platform, keep asset registers and PPM schedules up to date, and ensure statutory compliance across the facilities portfolio.

You will monitor audits, produce assurance reports, manage dashboards and KPIs, and support system upgrades. Strong collaboration with operations and external auditors is essential to drive continuous improvement and safe, compliant operations.

Qualifications

• Right to Work in the UK and willingness to undergo a DBS check.
• Relevant qualification in Facilities Management, Building Services, Engineering, Compliance Management, or a related discipline.
• Strong understanding of statutory compliance requirements within Facilities Management, including planned maintenance and regulatory inspections.
• Experience managing CAFM systems such as Concept Evolution, Maximo, SAP, Planon, ServiceNow, MRI, or CAFM Explorer.
• Experience within facilities management, estates management, building maintenance, or compliance environments.
• Experience undertaking compliance auditing, monitoring, and reporting activities.

Responsibilities

• Act as CAFM system owner and administrator; maintain asset registers, site data, PPM schedules and compliance records.
• Develop dashboards, KPIs and performance reports; monitor contractor delivery and service levels.
• Support system upgrades, enhancements and user training; produce compliance reports for stakeholders.
• Monitor statutory inspections and maintenance; track remedial actions and close defects.
• Liaise with operational teams, clients, contractors and duty holders; provide guidance on regulatory requirements.
• Promote a strong safety and compliance culture; support risk assessments and safe systems of work.

Skills

Compliance management

Stakeholder management

Analytical skills

Data interpretation

Documentation & records

Project coordination

Excel

Power BI

Attention to detail

Health & safety awareness

Education

Facilities Management qualification

Engineering/Compliance related qualification

HTMs knowledge

Tools

Concept Evolution CAFM

Maximo

Planon

ServiceNow

MRI

CAFMs Explorer

SAP

Job description

About The Role

Days of Working: Monday - Friday, 08:00 to 17:00 operational needs required

To manage the Computer-Aided Facilities Management (CAFM) system and ensure statutory, regulatory, and contractual compliance across the facilities portfolio. The role is responsible for maintaining accurate asset and maintenance records, monitoring compliance performance, coordinating audits, and providing assurance that all planned maintenance and compliance activities are completed within required timescales.

As part of your role, your key responsibilities will include, but are not limited to:

CAFM Management

• Act as the system owner and administrator for the CAFM platform.
• Maintain asset registers, site data, planned preventive maintenance (PPM) schedules, and statutory compliance records.
• Ensure data accuracy, integrity, and consistency across the CAFM system.
• Develop and manage dashboards, KPIs, and performance reports.
• Support system upgrades, enhancements, and user training.
• Produce management information and compliance reports for stakeholders.

Compliance Management

• Ensure compliance with all relevant legislation, regulations, and industry standards.
• Monitor statutory inspections and maintenance activities, including:
  • Fire safety
  • Electrical systems
  • Water hygiene (Legionella)
  • Gas safety
  • Lifting equipment (LOLER)
  • Pressure systems (PSSR)
  • Asbestos management
  • Emergency lighting
• Maintain compliance documentation and audit trails.
• Track remedial actions and ensure timely closure of compliance-related defects.
• Support internal and external audits.

Performance & Assurance

• Monitor contractor compliance and service delivery.
• Review maintenance records and certifications.
• Produce compliance performance reports and risk registers.
• Identify trends, risks, and opportunities for improvement.
• Ensure compliance KPIs are achieved.

Stakeholder Management

• Liaise with operational teams, clients, contractors, and duty holders.
• Provide guidance on statutory and regulatory requirements.
• Support business planning and governance activities.
• Present compliance updates to senior management.

Health, Safety & Risk

• Promote a strong safety and compliance culture.
• Support risk assessments and safe systems of work.
• Ensure appropriate escalation of compliance risks.

Assist with incident investigations and corrective actions where required.

The ideal candidate should meet the following criteria

• Right to Work in the UK and willingness to undergo a DBS check.
• Relevant qualification in Facilities Management, Building Services, Engineering, Compliance Management, or a related discipline.
• Strong understanding of statutory compliance requirements within Facilities Management, including planned maintenance and regulatory inspections.
• Experience managing CAFM systems such as Concept Evolution, Maximo, SAP, Planon, ServiceNow, MRI, or CAFM Explorer.
• Experience within facilities management, estates management, building maintenance, or compliance environments.
• Experience undertaking compliance auditing, monitoring, and reporting activities.
• Working knowledge of Healthcare Technical Memoranda (HTMs).
• Strong organisational skills with the ability to manage multiple priorities and maintain accurate records.
• Excellent communication and stakeholder management skills.
• Strong analytical skills with the ability to interpret data, identify trends, and drive continuous improvement..

Desirable

• IWFM qualification.
• NEBOSH General Certificate or equivalent Health & Safety qualification.
• Experience working within healthcare facilities management, healthcare support services, or contract performance management environments.
• Good understanding of healthcare operational environments and associated regulatory requirements.
• Knowledge of Health & Safety legislation, risk management principles, and safe systems of work.
• Experience monitoring KPIs, service performance, and contractual compliance.
• Proven experience conducting audits, inspections, and compliance reviews.
• Advanced reporting, document management, and administration skills.
• Proficiency in Microsoft Office, particularly Excel and Power BI.
• High levels of accuracy, attention to detail, and professional judgement.

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve.

Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.