Buying Administrator

F&F Stores Ltd; Milton Keynes; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Casual dress

On-site parking

Regular social events

Well-being treats

Birthday day off

Christmas vouchers

Staff purchases

Pension (NEST)

Private medical insurance

Job summary

F&F Stores Ltd in Milton Keynes is seeking a meticulous Buying Administrator to support the buying team with a strong emphasis on quality control, image verification, accurate data entry and product information validation. This role is essential for ensuring that product listings and purchasing decisions are based on high-integrity data and visuals.

The position is office-based, full-time and offers the chance to audit supplier data, coordinate with internal teams and contribute to a

Qualifications

• Attention to detail with product data and images.
• Experience with product photography is beneficial.
• Analytical mindset to identify issues and root causes.
• Strong communication with suppliers and internal teams.

Responsibilities

• Quality Control (QC) of product samples against approved specs.
• Image verification and ensuring brand standards for listings.
• Data entry of SKUs, titles, dimensions and weights into StoreFeeder.
• Maintain and update product listings with validated information.
• Cross-check data with supplier documents to ensure accuracy.
• Audit purchase orders and supplier confirmations for alignment with specs.
• Monitor customer reviews for recurring issues and root causes.
• Escalate findings to relevant teams to correct discrepancies.

Skills

Attention to detail

Product photography

Analytical mindset

Communication

Quality control

Tools

StoreFeeder

Excel

Google Sheets

Monday.com

Job description

About Us

Located in Milton Keynes, F&F Stores is a rapidly expanding E-commerce business that thrives on bringing licensed products from beloved brands like Disney, Marvel, Minecraft and iconic football clubs directly to your doorstep.

Our high-quality products include a wide range for the whole family, from toys and fashion to home accessories and beauty items, found on popular E-commerce marketplaces and our own e-commerce website.

Location: Office-based, in Milton Keynes

Contract: Full-time, Permanent

Number of vacancies: 1

Salary: £28,000

Role Overview

We are seeking a meticulous Buying Administrator to support our buying team with a strong emphasis on quality control, image verification, accurate data entry, and product information validation. This role is essential in ensuring that product listings and purchasing decisions are based on high-integrity data and visuals.

Key Responsibilities

• Quality Control (QC)
• Inspect physical product samples for compliance with quality standards.
• Verify that incoming products meet approved specifications and vendor agreements.
• Report any inconsistencies or quality issues to the Buying team.
• Image & Visual Checks
• Take clear, well-lit photos of product features and packaging using in-house equipment.
• Ensure images meet brand standards and platform requirements (angles, resolution, backgrounds).
• Upload and tag images correctly in the product management system (e.g., StoreFeeder).
• Data Entry & Product Setup
• Input accurate and complete product data into StoreFeeder (e.g., SKUs, titles, dimensions, materials, weights).
• Maintain and update product listings with correct and validated information.
• Cross-check product data with supplier documents to ensure accuracy.
• Attention to Detail
• Audit purchase orders and supplier confirmations to ensure alignment with approved specs.
• Proofread product descriptions and listing content before final upload.
• Track and report anomalies or discrepancies in product data or images.
• Review & Root Cause Analysis for Poor Reviews
• Monitor and analyse customer reviews for recurring product issues or complaints.
• Investigate potential root causes for negative feedback (e.g., misleading images, inaccurate descriptions, defects).
• Escalate findings to the relevant internal teams for correction or action.

Key Skills & Qualifications

• Strong attention to detail, especially when working with product data and images.
• Comfortable using digital cameras or smartphones for in-house product photography.
• Familiarity with StoreFeeder or similar inventory/order management systems.
• Analytical mindset to identify issues and trace root causes in customer feedback.
• Good communication skills for coordinating with suppliers and internal departments.

Tools You Might Use

• Excel / Google Sheets
• Monday.com
• StoreFeeder (Product Listing and Inventory Management)
• Communication tools (e.g., Slack, Email, Zoom)

Ideal Candidate Traits

• Detail-obsessed and methodical.
• Strong communicator, especially when flagging issues or clarifying specs.
• Self-starter with a proactive approach to spotting and correcting errors.
• Enjoys working with both product and process data.

Benefits

• Casual dress
• On-site parking
• Regular social events including summer & end of year parties.
• Spontaneous employee well-being treats
• 1 extra day off on your birthday
• Vouchers at Christmas to shop with F&F
• Staff Purchases
• NEST Pension
• Private medical insurance with Vitality Health with various benefits including discounts on a gym membership.