Buying Admin Assistant - Home - 6 Month FTC

THE WHITE COMPANY; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in London is seeking a Business Analyst to assist the Buying team with product management, supplier liaison, and analytical support. The role involves maintaining product data, managing samples, and providing insights to enhance sales strategies. The ideal candidate will have strong analytical skills and experience with product management systems. Join a company that values diversity and offers great benefits, including discounts, holidays, and opportunities for continued development.

Benefits

Up to 50% discount

23 days holiday rising to 25

Pension Scheme

Discretionary bonus scheme

Wagestream Money Management app

Daily fruit basket

Option to work from home on Mondays and Fridays

Social events

Volunteer Day

Qualifications

• Assist with sample management and product data management.
• Support QA and maintain supplier details.
• Provide ad-hoc analysis for product reviews.

Responsibilities

• Ensure product line lists are maintained accurately.
• Organize and manage receipt of samples.
• Conduct competitor visits and provide feedback.

Skills

Product Management

Analytical Skills

Supplier Liaison

Tools

Dynamics

Job description

Our Role

To assist the Buying team in all aspects, with particular focus on sample management, product data management, supplier liaison, and general administration.

What you'll be doing

Product Management

• Ensure all product line lists are accurately set up and maintained on the system in line with departmental deadlines.
• Maintain core product information and attributes such as price, quantity, delivery date, freight details, theme, currency assumptions, and supplier.
• Manage product setup and new season product entries on Dynamics.
• Assist with order setup during peak times.
• Understand and maintain key assumptions and critical dates in the critical path.
• Organize and manage receipt of samples, ensuring they are available and correctly labelled.

Supplier Liaison

• Support QA in sealing sample progress, chasing results, and filing.
• Keep supplier details up to date and log performance issues.
• Prepare product brief sheets and chase suppliers as needed.
• Coordinate development and arrival of samples and information for selection meetings.

Commercial Awareness

• Develop understanding of weekly pack and sales reports to identify trading risks and opportunities.
• Undertake store visits at least every three months.
• Attend supplier visits and meetings to gain business insights.
• Conduct competitor visits regularly and provide feedback and product development opportunities.
• Understand critical dates and deadlines in planning and trading.
• Deliver excellent customer service standards.
• Recognize key sales, profit, and margin drivers and their impact.

Analytical Support

• Provide ad-hoc analysis for product, retail, and performance reviews.
• Maintain thorough knowledge of Dynamics system and assist in its upkeep.
• Maintain organized and accurate filing systems.

Training and Development

• Implement improvements to work practices and systems.
• Participate actively in team activities and training.
• Assist in training new Business Analysts.
• Ensure product communication to stores, web team, and call centre is effective, and identify opportunities to boost sales.

What we’ll offer you

At The White Company, we value our employees and reward their dedication with great benefits and competitive salaries.

• Discount - Up to 50% discount and access to regular Sample Sales
• Holiday - 23 days rising to 25 with service
• Holiday Buy – purchase up to 5 additional days
• Pension Scheme - enrolled in our Group Personal Pension schemes
• Bonus - discretionary bonus scheme based on policy eligibility
• Perkplace Benefits Platform – discounts on well-being and lifestyle
• Wagestream Money Management app - access to Wagestream for financial wellbeing
• Continued Development – structured support from our Learning and Development Hub
• Life Assurance

Additional Benefits

• Daily fruit basket
• Tea and coffee provided
• Option to work from home on Mondays and Fridays
• Social events including Christmas party and other gatherings
• Seasonal Sample Sales
• Volunteer Day with a charity of your choice
• Great location near transport links and amenities

Our Equality, Diversity, and Inclusion Statement

At The White Company, we are committed to creating an inclusive culture that celebrates diversity and welcomes all backgrounds and identities.

We foster an environment where everyone can bring their authentic selves, contribute valuably, and feel a sense of belonging. Our recruitment process reflects this commitment.

Join us on our journey towards greater inclusion.

Our Sustainability Statement

We aim to build a sustainable legacy for a brighter future for people and the planet, reflecting this commitment in everything we do.