Buying Admin Assistant - Home - 6 month FTC

The White Company; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in London is seeking a Business Analyst to support the Buying team. The role involves managing product data, liaising with suppliers, and providing analytical support. The ideal candidate will have strong product management skills and a keen commercial awareness. The company offers competitive salaries and a range of benefits, including discounts, holiday, and a pension scheme.

Benefits

Discount: Up to 50% and access to Sample Sales

Holiday: 23 days, increasing to 25 with service

Pension Scheme: Enrolled in Group Personal Pension scheme

Bonus: Discretionary bonus scheme eligibility

Daily fruit basket

Work from Home: Mondays and Fridays

Volunteer Day: Support a charity of your choice

Qualifications

• Experience in product management and supplier liaison.
• Strong analytical skills to support performance reviews.

Responsibilities

• Assist the Buying team with sample management and product data.
• Maintain product information and support supplier communications.
• Conduct competitor visits and provide feedback.

Skills

Analytical Support

Commercial Awareness

Supplier Liaison

Product Management

Tools

Dynamics

Job description

Our Role

To assist the Buying team in all aspects, with particular focus on sample management, product data management, supplier liaison, and general administration.

What you'll be doing

Product Management

• Ensure all product line lists are set up accurately and maintained on the system in line with departmental deadlines.
• Maintain core product information and attributes such as price, quantity, delivery date, freight details, theme, currency assumptions, and supplier.
• Responsible for product management and new season product setup on Dynamics.
• Assist with order setup during peak times.
• Understand and maintain key assumptions and critical dates in the critical path.
• Organize and manage receipt of samples, ensuring they are available and correctly labeled.

Supplier Liaison

• Support the QA team in sealing sample progress, chasing results, and filing.
• Keep supplier details up to date and log performance issues.
• Prepare product brief sheets and chase suppliers as needed.
• Coordinate the development and arrival of samples and information for selection meetings.

Commercial Awareness

• Develop understanding of weekly pack and sales reports to identify trading risks and opportunities.
• Undertake store visits regularly, ideally every three months.
• Attend supplier visits and meetings to enhance business knowledge.
• Conduct competitor visits and provide feedback on product development opportunities.
• Understand critical dates and deadlines in planning and trading.
• Deliver excellent customer service standards.
• Understand key sales, profit, and margin drivers and their impact.

Analytical Support

• Provide ad-hoc analysis to support performance reviews and improve commercial understanding.
• Develop knowledge of the Dynamics system and assist in its maintenance.
• Maintain accurate and organized filing systems.

Training and Development

• Implement improvements to working practices and systems.
• Participate actively in training and team activities.
• Assist in training new Business Analysts.
• Ensure product communication to stores, web team, and call center, and identify opportunities to improve sales.

What we’ll offer you

At The White Company, we value our employees for their dedication and effort. We offer competitive salaries and great benefits.

• Discount: Up to 50% and access to Sample Sales
• Holiday: 23 days, increasing to 25 with service
• Holiday Buy: Purchase up to 5 days
• Pension Scheme: Enrolled in Group Personal Pension scheme
• Bonus: Discretionary bonus scheme eligibility
• Perkplace Benefits: Discounts on well-being and lifestyle products
• Wagestream App: Financial wellbeing support
• Development: Structured support from our Learning and Development Hub
• Life Assurance

Additional Benefits

• Daily fruit basket
• Tea and coffee provided
• Work from Home: Mondays and Fridays
• Social events: Christmas party and other gatherings
• Seasonal Sample Sales
• Volunteer Day: Support a charity of your choice
• Great Location: Near Shepherds Bush station, White City, Wood Lane, Westfield shopping centre with shops, restaurants, bars, cinema, and gyms

Our Equality, Diversity, and Inclusion Statement

We are committed to creating an inclusive culture that celebrates diversity and welcomes all backgrounds and identities. We foster an environment where everyone can bring their authentic selves, contribute meaningfully, and feel valued and respected. Our recruitment process reflects our active commitment to Equality, Diversity, and Inclusion.

Our Sustainability Statement

We aim to build a sustainable legacy for a brighter future for people and the planet, integrating this commitment into all our activities.