Buying Admin Assistant

Jigsaw Online; Richmond; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Staff discount schemes – up to 50%

Access to Unum for wellbeing resources

Job summary

Jigsaw Online in Richmond is seeking an Admin Support for the buying team responsible for efficient sample management and critical path coordination. You will ensure timely supply deliveries, track orders, and assist in fit sessions.

Ideal candidates will possess strong multi-tasking abilities and a proactive mindset. You’ll also benefit from fantastic staff discounts and well-being resources while contributing to a forward-thinking brand.

Qualifications

• Experience in managing sample collections and critical path management.
• Strong organizational skills to keep track of administration duties.
• Excellent communication skills for supplier engagement.

Responsibilities

• Provide admin support to the buying team.
• Manage sample collections and ensure timely delivery.
• Conduct competitive shops and contribute to brand awareness.

Skills

Ability to multi-task

Working to tight deadlines

Proactive initiative

Job description

By adopting the values of Style & Truth across the whole business – from recruitment to product – we safeguard the long term health of the brand and we create more than just fashion.

DESCRIPTION

Founded in 1970, Jigsaw was the first premium fashion brand on the high street. Since then, the company has expanded worldwide to work with the finest mills, cutting edge photographers, up-and-coming models and renowned architects. But the search for the best in the industry never stops. As our journey continues, we're looking for passionate and talented people to learn about Style & Truth: a set of values that sets us apart from the rest of the high street, a belief that everyone should feel empowered to embrace their own style, be true to themselves, and not slavishly follow the fashion world. This means putting style before trends and truth before hype.

JOB PURPOSE

To provide efficient and accurate admin support the buying team. This includes full sample management, order tracking and critical path management as well as other general admin duties.

KEY DUTIES AND RESPONSIBILITIES

Sample Management

• Managing the movement of all samples.
• Ensuring all samples are labelled and accounted for.
• Preparing the sample collection for internal and external presentations.
• Ensuring correct samples are handed over for ecom/campaign/marketing.
• Preparing and labelling weekly best/worst sellers for weekly Trading Meeting.
• Ensuring the relevant samples are fitted during bi-weekly fit meetings.
• Attending and engaging in fit sessions – preparing fit lists, writing up fit comments during the meeting, tagging product where necessary and updating range plan following each session.

Critical Path Management

• Continual communication with suppliers keeping on track of critical path.
• Chasing suppliers where necessary for samples from development through to final production.
• Ensuring samples arrive on time in order for delivery dates to be maintained.
• Engage and lead in weekly tracking meetings, presenting back any issues to rest of the team.
• Regularly checking that suppliers have everything required to meet the delivery date i.e. barcodes, swing tags.
• Filing and organising all lab dips and swatches in an appropriate manner, communicating approvals to suppliers where required.
• Understanding the range plan document to ensure details are uploaded onto the system correctly
• Liaising with data entry admin to ensure POs are raised in a timely manner and accurately, and that any amendments are actioned.
• Effectively checking own work to ensure it is correct before sending out to supplier
• Updating and maintain system and range plan accurately as and when changes occur

Brand Awareness

• Conducting regular competitive shops, and presenting findings back to the team
• Visiting stores on a regular basis and making suggestions/recommendations upon return

SKILLS, KNOWLEDGE AND EXPERIENCE

• Ability to multi-task
• Capable of working to tight deadlines
• Uses initiative and is proactive

BENEFITS

• Fantastic Staff discount schemes – up to 50% (and 70% on 5 items per season)
• Access to the Unum – Jigsaw’s wellbeing and benefits provider, for a whole host of resources, support and discounts.

We are committed to equality of opportunity for all staff and applications are encouraged from individuals regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marriage and civil partnerships or pregnancy and maternity.