Buyers Admin - Beauty

Selfridges; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

Selfridges is seeking a Buyers Admin to support the Beauty Buying team with day-to-day administrative tasks. You will create SKUs, load orders, and liaise with suppliers and the warehouse to keep deliveries on schedule.

The role requires strong organization, excellent communication, and a proactive, data-driven mindset to improve processes and ensure timely, accurate updates across systems.

Qualifications

• Proven ability to organize, multi-task and meet deadlines with accuracy.
• Strong communication skills, both written and verbal, across teams.
• Analytical mindset with data-driven improvement focus.
• Collaborative and proactive team player across Buying and Merchandising.

Responsibilities

• Be the first point of contact with suppliers and warehouse for deliveries and schedule changes.
• Upload buyers worksheet and create SKUs in Retek; flag incomplete data for correction.
• Load orders into the system promptly after receipt.
• Set up and monitor delivery schedules and windows; flag issues to Buying team.
• Verify order confirmations with suppliers and chase notes as needed.
• Resolve delivery/stock queries to avoid DC stock hold.
• Maintain and update terms like discounts in the database.
• Set up accounts for new suppliers and communicate pre-ticketing needs.

Skills

Excel

Attention to detail

Communication

Multi-tasking

Data analysis

Stakeholder management

Team collaboration

Tools

Retek

Job description

As Buyers Admin you will provide administrative support to the Beauty Buying team.
You will create sku’s and load orders onto the system, deal with and resolve queries and liase closely with suppliers.

As Buyers Admin you will:

• Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments·
• Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve
• Load orders onto the system correctly as soon as possible after they are received
• Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team
• Check order confirmation with suppliers, chasing and checking confirmation notes
• Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)
• Update and maintain database with relevant terms e.g. trade/settlement discounts
• Set up accounts for new suppliers
• Ensure requests for pre-ticketing are communicated to suppliers

How you’ll do it…you will be:

• Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail
• A problem solver. You are able to apply different ways of thinking in different situations
• A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams
• A proactive team member. You collaborate with the wider Buying and Merchandising teams
• Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks
• All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement
• Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy
• An example of our values, a trusted and respected colleague