Busy Secondary School Admin & Records Lead

Marchant Recruitment; Great Holland; On-site; GBP 22,000 - 26,000; Full time

Job summary

Marchant Recruitment seeks a highly organised School Administrator to join a busy secondary school in Chelmsford, Essex. You will support the office, manage pupil records and communications, and ensure efficient service to pupils, parents, staff and senior leaders.

Key duties include data entry, admissions support, meeting coordination and safeguarding compliance. Strong IT skills and familiarity with MIS systems (e.g., SIMS/Arbor) are essential.

Qualifications

• Experience in school administration is essential or highly desirable.
• Familiarity with pupil records, attendance and MIS systems.
• Ability to prioritise tasks and meet deadlines in a busy school office.

Responsibilities

• Provide general administrative support to the school office and senior leadership team.
• Maintain accurate pupil, staff and school records using the MIS.
• Prepare letters, emails, reports, spreadsheets and other routine documents.
• Answer telephone calls, emails and in-person enquiries, directing complex matters to staff.
• Assist with attendance administration, including recording absences and updating information.
• Support admissions, pupil transfers and processing of new-starter documentation.
• Organise meeting schedules, appointments and documentation for school events.
• Maintain filing systems and ensure records are stored securely and retrievably.
• Handle sensitive information in line with data protection and confidentiality.
• Assist with ordering stationery and monitoring general office supplies.
• Support the preparation of reports for senior staff.
• Follow school policies and safeguarding procedures.
• Work with teaching staff and colleagues to meet deadlines.

Skills

Excellent organisational skills

Data entry & record-keeping

Strong IT skills

Customer service

Confidentiality & safeguarding

Tools

SIMS

Arbor

Microsoft Word

Excel

Outlook

Job description

Marchant Recruitment seeks a highly organised School Administrator to join a busy secondary school in Chelmsford, Essex. You will support the office, manage pupil records and communications, and ensure efficient service to pupils, parents, staff and senior leaders.

Key duties include data entry, admissions support, meeting coordination and safeguarding compliance. Strong IT skills and familiarity with MIS systems (e.g., SIMS/Arbor) are essential.