Business Support Specialist - Meteor

MBDA UK Limited; Stevenage; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Company bonus

Pension up to 14%

Overtime pay

Flexi Leave up to 15 days

Flexible working

Enhanced parental leave

Facilities: meals, parking

Healthcare Cash Plan

Job summary

MBDA UK Limited is seeking a proactive Business Support Specialist to support the Meteor programme within our UK Support Function. The role involves coordinating data transfers, document management, and security processes, with a 2-3 day on-site hybrid pattern.

You will analyse data, prepare Power BI reports and facilitate senior management groups, while building strong relationships across internal and external stakeholders. Commitment to confidentiality and continuous development is essential.

Qualifications

• Experience working in a fast-paced UK defence environment is advantageous.
• Strong organisational skills and ability to coordinate multiple streams of work.
• Good communication and stakeholder management.

Responsibilities

• Own and coordinate data transfers for the programme, maintaining guides and registers.
• Own and manage the document management system.
• Coordinate the Hand Carriage process and liaise with internal stakeholders to streamline the process.
• Maintain trackers with timely updates.
• Analyse data and produce Power BI reports.
• Facilitate working groups for senior management.
• Coordinate floorplate security.
• Manage and coordinate lessons learned activities across the project.
• Be a key member within the UK Support Function and participate in engagement activities.
• Share best practice and knowledge within the UK Support Function and offer guidance and training to team members.
• Participation in personal development initiatives and accountability for own learning.
• Maintain discretion and confidentiality.
• Perform other ad hoc technical administration duties.

Job description

An excellent opportunity to join our Support Function team as a Business Support Specialist supporting one of our key programmes

Job Title: Business Support Specialist – Meteor

Salary: Circa £35,000 depending on experience

Dynamic (hybrid) working: 2-3 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…
• Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more.

The opportunity:

We have an exciting new role for a highly motivated, organised and efficient individual to join the UK Support Function team. You will undertake specific responsibilities to support, prioritise and coordinate effective and efficient support to the Meteor programme. This role will play a vital part in enabling the community to focus on sourcing, contracting and supply of bespoke / high value complex equipment, needed to deliver world leading defence capabilities.

You will need to exhibit a high level of organisation skills, great team ethic and the ability to interface with people at all levels both internally and externally, whilst embracing innovative ways of working.

The Role

(this is not an exhaustive list of responsibilities)

• Owning and coordinating data transfers for the programme, including
  • Maintaining the process and how to guides
  • Understanding of the tools available for the transfers
  • Maintenance and updating of relevant registers, documents and storage of documents relating to transfers
• Owning and managing the document management system for the programme
• Coordination of the Hand Carriage Process for the programme
  • Maintaining how to guides and forms
  • Liaising with internal stakeholders to streamline the process
• Liaising with stakeholders to maintain trackers with timely updates
• Analysing data and producing reports using Power BI
• Facilitating working groups for senior management
• Coordination of floorplate security
• Manage and coordinate lessons learned activities across the project
• To be a key member within the UK Support Function and participant in engagement activities
• Sharing best practice and knowledge within the UK Support Function and offering guidance and training to team members
• Participation and progress on UK Support Function personal development initiatives – to be accountable for own self-learning and development
• Discretion and confidentiality to be maintained
• Any other adhoc technical administration duties

What we're looking for from you:

• A great team ethic and the ability to interface and build close working relationships with people at all levels both internally and externally
• The ability to prioritise tasks to achieve results in a timely manner, ensuring a high level of accuracy
• Demonstrate courage and influencing skills whilst promoting MBDA company values and behaviours
• Someone that is forward thinking, who looks to improve efficiencies in working practices and processes
• Someone that is self-motivated with the ability and resilience to adapt to changing environments, evolving technologies, tools and processes
• A meticulous approach to tasks, with a positive attitude and the ability to multi-task, be proactive and accountable
• A professional demeanour in all situations and be able to withhold confidential information
• It is essential that the post holder undertakes the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the team
• Someone that is confident working with Microsoft packages and confident learning and utilising various software applications
• Willingness to learn and extend the role above and beyond the job description

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

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