Business Support Officer (Part Time role, 18 hours per week)

MBDA; West of England; Hybrid; GBP 14,000 - 28,000; Part time

Benefits offered by this job

Company bonus up to £2,500

Pension up to 14%

Flexible working

Flexi Leave up to 15 days

Overtime paid

Parental leave enhancements

Car parking on site

Healthcare cash plan

Job summary

MBDA in Bristol seeks a proactive Business Support Officer on a 12 month fixed-term contract. You will provide admin and operational support to the Programme team, managing diaries, travel and expenses while organising meetings and events with a careful eye for detail.

You will create and maintain documents, support compliance, and contribute to wider UK Support Function activities, thriving in a flexible hybrid environment.

Qualifications

• Experience in a similar Business/Admin Support role with diary management and arranging meetings/travel.
• Proficient in MS Office; ability to create and edit documents and presentations.
• Strong organisational skills, attention to detail and teamwork.

Responsibilities

• Manage complex diaries, travel arrangements and expenses for senior staff.
• Organise meetings, events and training days; take actions and follow up.
• Create/maintain MS documents and presentations; support data control and compliance.
• Understand MBDA systems/policies and support wider UKSF activities.

Skills

Diary management

Meetings & travel coordination

MS Office

Multitasking

Team player

Tools

MS Office

Job description

The UK Support Function prides itself on high levels of team spirit and strives towards creating an inclusive environment, where our teams can develop and grow within a supportive working culture.

Salary: Circa £13,622, part time (full time equivalent £28,000) depending on experience

Location: Bristol (with flexibility to travel to other UK sites occasionally)

Dynamic (hybrid) working: Working a minimum 2 days a week onsite with a flexible/blended approach to office and remote working.

Security Clearance: British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…
• Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more.

The opportunity:

Working as a Business Support Officer (BSO) in a friendly and supportive team on a 12 month fixed term contract, you will provide administrative and operational support to the one of our Programmes team based at our Bristol site.

To provide pro-active, accurate and comprehensive administrative support to the Senior Management team members to include, but not limited to:

• To manage complex diaries, extensive travel arrangements and expenses
• To organise meetings, events, workshops, training days and participate when required and take and manage actions
• Create and maintain MS Excel spreadsheets, PowerPoint presentations, MS One Note and MS Word documents accurately
• Manage an access control process to ensure control of data and compliance
• Understanding and utilising MBDA systems, tools and policies
• Supporting any wider UKSF activities such as participation and contribution to working groups
• These tasks may be varied and ad-hoc in scope

What we're looking for from you:

• Experience in a similar Business /Admin Support role; managing complex diaries, organising meetings, events and travel arrangements
• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role
• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes
• Intermediate knowledge of MS Office Applications (PowerPoint, Outlook, Excel, OneNote)
• Ability to prioritise, multi-task and manage your own workload effectively
• Someone who is an enthusiastic team player, that demonstrates integrity and maintains confidentiality
• Willingness to learn and extend the role above and beyond the job description
• To develop to become the knowledge point of contact within the team
• Confident in building effective working relationships at all levels
• Participation in UK Support Function and personal development initiatives

Our company:

Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.