Business Support Officer

Kent County Council; Maidstone; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Kent County Council in Maidstone is seeking a proactive, highly organised administrative support colleague to assist Growth and Communities with day-to-day tasks. You’ll support colleagues, managers and teams, handling data input, record management and financial processes in a modern, centralised service.

This full-time, hybrid role operates mainly at Sessions House with some activities in Kings Hill and Ashford.

Qualifications

• Experience with data input, record management and document administration.
• Familiarity with purchase orders, invoices and budget monitoring.
• Experience supporting recruitment and HR administrative tasks.

Responsibilities

• Act as a first point of contact and manage enquiries.
• Input data accurately and manage records and documents.
• Provide financial support including purchase orders and invoices.
• Support recruitment activity and HR administration.
• Coordinate meetings, events and workshop logistics.
• Assist with office systems and continuous improvements.
• Contribute to process improvements and efficient ways of working.

Skills

Organisational skills

Data entry

Financial administration

HR administration

Tools

Microsoft Excel

ERP systems

Job description

Are you a highly motivated individual, who can take a proactive role in the day-to-day administrative support for Growth and Communities? We are looking for a self-starter with strong organisational skills and confidence with financial processes. As part of a modern, centralised support function, you’ll play a vital role in ensuring services run smoothly, supporting colleagues, managers and teams while contributing to continuous improvement and efficient ways of working.

This full-time role provides the opportunity of hybrid working, with office attendance as required, primarily at Sessions House, Maidstone, with other offices in Kings Hill and Ashford. The role sits within Growth, Environment and Transport (Growth and Communities) and reports to the Business Services Manager, Innovation & Business Intelligence.

The role involves:

• Acting as a first point of contact.
• Managing incoming correspondence and ensuring enquiries are resolved or directed appropriately.
• Undertaking accurate data input, record management and document administration activities.
• Providing financial support, including raising purchase orders, processing invoices, monitoring expenditure and supporting budget management.
• Assisting with recruitment activity, onboarding processes and HR administration.
• Supporting meetings, events and workshops, including arranging logistics, preparing agendas and taking notes where required.
• Helping maintain efficient office systems and processes to support service delivery.
• Contributing to service improvement initiatives and helping identify opportunities to enhance business processes.

If you're looking for a varied, hands-on role where no two days are the same and where your contribution really matters, we'd love to hear from you.

This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements. The appropriate standards are set out in the Job Description/Person Specification.

Work that works for you and us - let's talk flexibility!

KCC is committed to building a workforce which reflects the diversity of the county's working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.