Business Support Office Assistant

Mazars UK LLP - formerly CompetitionRx Ltd; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Forvis Mazars, a leading global professional services network, is seeking an Administrative Support professional to ensure smooth office operations in London. The role involves diary management, client service, and improving processes through technology in a collaborative and dynamic environment.

Qualifications

• Proven excellence in client service skills.
• Strong proficiency in MS Office applications.
• Recent training in administration is required.

Responsibilities

• Provide diary management support to Partners and schedule meetings.
• Support day-to-day facilities operations and onboarding of new joiners.
• Deliver exceptional front-of-house service.

Skills

Client service skills

Advanced MS Office skills

Communication skills

Flexibility

Education

Recent administration training or experience

Job description

Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About The Team

The Business Support team is here to ensure the smooth running of the office, providing seamless, effective, and proactive administrative support. They continually seek ways to make full use of technology to improve processes and efficiency, promoting agile ways of working and reducing reliance on paper.

About The Role

1. Provide effective diary management support to Partners, including scheduling meetings, liaising with stakeholders, understanding technical requirements for virtual meetings, and proactively reviewing diaries.
2. Assess the effectiveness of processes and procedures, reporting back to the London Office Support Manager.
3. Seek ways to improve processes through technology and promote agile working.
4. Develop effective working relationships with Partners and Managers to understand their needs and offer advice and solutions.
5. Support management of the room booking tool for London, ensuring optimal space utilization.
6. Deliver exceptional front-of-house service in the office.
7. Support day-to-day facilities operations to maintain a welcoming, safe, and secure environment.
8. Assist with onboarding new joiners, including conducting health and safety checks and office tours.
9. Provide basic IT troubleshooting and escalate issues as needed.
10. Support switchboard operations and organize local office events.
11. Manage post and courier services in the office.

What We Are Looking For

• Excellent client service skills
• Advanced MS Office skills (Word, Excel, PowerPoint)
• Recent administration training or experience
• Effective communication skills, both verbal and written
• Flexibility and ability to work under pressure, managing conflicting priorities and expectations

About Forvis Mazars

Forvis Mazars is a leading global professional services network operating in over 100 countries. Our firms share a commitment to providing an unmatched client experience through audit & assurance, tax, and advisory services. We are committed to sustainability, diversity, and inclusion, fostering a culture where everyone can reach their full potential. We support our people with a collaborative and agile environment, encouraging personal growth and innovation.

We are dedicated to making our recruitment process accessible and inclusive. Please contact us to discuss any support you may need during your application. Learn more at forvismazars.com/uk.