Business Support Executive

Office Angels Limited; Glasgow; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Company pension

Life assurance

Private medical insurance

20 days annual leave + 3 additional/UK

10 public holidays

Long service award

Recruitment bonus

Eligibility for discretionary annual.

Hybrid working by agreement

Job summary

Office Angels Limited in Glasgow is seeking a highly organized and professional Business Support & Operations Executive to provide comprehensive administrative, reporting, and operational support to our growing consultancy team.

The successful candidate will help consultants and surveyors across a broad range of project and professional services, producing client-facing reports, preparing proposals, coordinating office operations, and supporting the smooth delivery of consultancy services.

Qualifications

• Previous experience in a Business Support, Operations, Administrative, Team Support, Executive Assistant, Office Coordinator, or similar role.
• Strong experience producing, formatting, and quality-checking professional reports and business documentation.
• Excellent written communication and document presentation skills.
• Exceptional attention to detail.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Professional and client-focused.

Responsibilities

• Prepare, format, proofread, and issue professional client-facing reports and technical documents.
• Produce high-quality proposals, fee submissions, presentations, tender documents, and correspondence.
• Ensure all documentation is accurately formatted, thoroughly quality checked, and consistently branded.
• Support consultants with report compilation, document control, and information management.
• Create and maintain spreadsheets, trackers, dashboards, and management reports.
• Assist with business forecasting, performance reporting, and operational reporting requirements.
• Maintain accurate electronic filing systems and project records.
• Provide administrative support to Directors, Surveyors, Project Managers, and wider business teams.
• Coordinate meetings, diaries, travel arrangements, and internal communications.
• Assist with project administration and document tracking.
• Support operational processes and continuous improvement initiatives.
• Liaise professionally with clients, contractors, suppliers, and other stakeholders.
• Maintain company databases and management systems.
• Support onboarding activities and office logistics.
• Coordinate office facilities, maintenance requirements, and supplier relationships.
• Manage office supplies, equipment, and workplace services.
• Ensure the efficient day-to-day operation of the office environment.

Skills

Advanced MS Office

Word

Excel

PowerPoint

Outlook

Tools

MAC based software

Job description

Business Support & Operations Executive

Location: Glasgow
Hours: Full Time, Monday to Friday
Salary: 30-35k depending on experience

• Company pension with enhanced employer benefits based on years service.
• Life assurance based on 3 x annual salary following completion of probationary period.
• Private medical insurance based on completion of probationary period.
• 20 days annual leave + 3 additional days between Christmas and New Year (when office closed) and 10 public holidays.
• Long service award
• Recruitment bonus
• Eligibility for discretionary annual bonus
• Hybrid working by agreement

About the Role

We are seeking a highly organised and professional Business Support & Operations Executive to provide comprehensive administrative, reporting, and operational support to our growing consultancy team.

The successful candidate will play a key role in supporting consultants and surveyors across a broad range of project and professional services. Responsibilities will include producing and formatting high-quality client-facing reports, preparing proposals and presentations, managing business administration activities, coordinating office operations, and supporting the smooth delivery of consultancy services.

Previous experience within a construction consultancy, surveying practice, property consultancy, engineering consultancy, architecture practice, quantity surveying environment, or project management consultancy is highly desirable.

An understanding of industry terminology, professional reports, and technical documentation will enable the successful candidate to quickly become an effective member of the team.

This role would suit someone who enjoys a varied workload, takes pride in producing professional documentation, and is comfortable supporting multiple stakeholders in a fast-paced consultancy environment.

Key Responsibilities

Reporting & Document Management

• Prepare, format, proofread, and issue professional client-facing reports and technical documents.
• Produce high-quality proposals, fee submissions, presentations, tender documents, and correspondence.
• Ensure all documentation is accurately formatted, thoroughly quality checked, and consistently branded.
• Support consultants with report compilation, document control, and information management.
• Create and maintain spreadsheets, trackers, dashboards, and management reports.
• Assist with business forecasting, performance reporting, and operational reporting requirements.
• Maintain accurate electronic filing systems and project records.

Business & Operational Support

• Provide administrative support to Directors, Surveyors, Project Managers, and wider business teams.
• Coordinate meetings, diaries, travel arrangements, and internal communications.
• Assist with project administration and document tracking.
• Support operational processes and continuous improvement initiatives.
• Liaise professionally with clients, contractors, suppliers, and other stakeholders.
• Maintain company databases and management systems.
• Support onboarding activities and office logistics.

Office & Facilities Coordination

• Coordinate office facilities, maintenance requirements, and supplier relationships.
• Manage office supplies, equipment, and workplace services.
• Ensure the efficient day-to-day operation of the office environment.
• Support wider business activities as required.

Skills & Experience

• Previous experience in a Business Support, Operations, Administrative, Team Support, Executive Assistant, Office Coordinator, or similar role.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
• Previous experience of using MAC based software (desirable)
• Strong experience producing, formatting, and quality-checking professional reports and business documentation.
• Excellent written communication and document presentation skills.
• Exceptional attention to detail.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Professional and confident communication skills.

Personal Attributes

• Professional and client-focused.
• Highly organised with excellent attention to detail.
• Proactive, adaptable, and solutions-oriented.
• Comfortable working with technical and professional documentation.
• Able to work independently and use initiative.
• Strong team player with a collaborative approach.
• Committed to delivering a high standard of work.

Interested?

This is an excellent opportunity to become an integral part of a respected consultancy business, supporting a team delivering a diverse range of property, construction, and project-related services. The role offers significant variety, exposure to high-profile client work, and the opportunity to make a genuine impact on business operations.

If you have strong administration and document production skills, experience within a construction, property, surveying, engineering, or project consultancy environment, and take pride in producing professional, high-quality work, we would love to hear from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.