Business Support Assistant (MOD Work Based Learning)

Staffordshire University; Stoke-on-Trent; On-site; GBP 30,000 - 45,000; Full time

Job summary

Staffordshire University seeks a role focused on delivering operational financial compliance support for MoD provisions and contracts. You will manage purchase orders, invoicing, and robust controls to meet funding and external stakeholder requirements, while ensuring ongoing compliance, data accuracy, and KPI monitoring.

The role includes day-to-day administration, audit readiness, and continuous improvement of MoD processes and templates, aligned to the university values and behavioral

Qualifications

• Educated to degree level or possess an equivalent professional qualification or relevant experience.
• Experience of using external statutory software packages and funding system.

Responsibilities

• Deliver operational financial compliance support for MoD provisions and new MoD contracts, including Purchase Ordering and Invoicing.
• Maintain all MoD operational administrative compliance, data, procedures, processes, monitoring of KPIs, finances and audit.
• Undertake day-to-day operational administration covering compliance, invoice monitoring, and reporting of KPIs of MoD programme delivery.
• Maintain, monitor and implement required MOD invoicing and compliance processes, procedures and templates.
• Review service provision to ensure it is up to date and audit-ready.

Skills

MoD compliance

Data monitoring

KPI reporting

Education

Degree or equivalent

Tools

External statutory software packages

Funding system

Job description

Deliver operational financial compliance support for existing MoD provisions and new MoD contracts secured, including Purchase Ordering and Invoicing., Support the development and maintenance of robust controls and procedures to ensure that the University MoD provision meets with funding and other external stakeholder requirements.

Maintain all MoD operational administrative compliance, data, procedures, processes, monitoring of KPIs, finances and audit.

Undertake day-to-day operational administration covering compliance, invoice monitoring, and reporting of key performance indicators of MoD programme delivery.

Maintain, monitor and implement required MOD invoicing and compliance processes, procedures and templates.

Continually review service provision to ensure it is up to date and audit-ready., As a University we have aligned success, in all roles, to the demonstration of all ten Behavioral Competencies that bring our Values to life. Demonstrating these Behaviours is a critical part of a successful career at the University of Staffordshire. Whilst you are expected to demonstrate all ten behaviours, five core behaviours have been identified as essential for success in the Senior and Ultimate Lead role family as follows:

• Self-Aware and Never Stops Learning
  Invests time in their own development - seeks feedback and works to role model the University values. Holds their hands up to mistakes and learns from them. Is genuine and straightforward in their dealings with others. Demonstrates tact and diplomacy in difficult situations, reflecting on the learning in every situation, good and bad.


• Service Excellence
  Understands their internal and external customers and their wants and needs. Works consistently to deliver a service that exceeds customer expectations. Takes pride in delivering service excellence.


• Personal Credibility
  Takes pride in doing a great job. Demonstrates energy and commitment in all aspects of the role. Focuses on the things that make the biggest difference to the University, the team and the department.


• Leadership
  Demonstrates leadership of self or self and others if in a management role. Takes responsibility for own actions and where in a manager/leader role, the actions of their team. Demonstrates the University values consistently in the way they work. Inspires others by their actions.

To be successful in this role you will need to hold the following qualification requirements:

• Educated to degree level or in possession of an equivalent professional qualification or relevant experience.

Experience and Knowledge Requirements

To be successful in this role you will need to demonstrate:

• Experience of using external statutory software packages and funding system.