Business Support Assistant

Recruitment Hub; Kettering; Hybrid; GBP 9,000 - 13,000; Part time

Benefits offered by this job

Hybrid work

Pension scheme

Employee Assistance Programme

Wellbeing support

Employee Benefits Scheme

Job summary

North Northamptonshire Council is seeking a part-time Business Support Assistant to provide confidential administrative support to managers, maintain records, handle enquiries and assist with rostering and reporting deadlines. The role requires accurate data handling and competence with MS Word and Excel.

Working 18.5 hours per week with flexible days, you will join a values-led team committed to customer service, equality and continuous improvement, offering a supportive environment and

Qualifications

• Ability to provide confidential administrative support to managers.
• Proficient in MS Word and Excel and maintaining accurate records.
• Experience in handling enquiries and diary management.

Responsibilities

• Maintain electronic and paper record systems with accuracy and timeliness.
• Coordinate office stocks and resources, using electronic ordering where appropriate.
• Provide administrative support across the team and to managers, including diary and meetings.
• Respond to telephone and face-to-face enquiries in a proactive, customer-focused manner.
• Participate in staff meetings, supervision, appraisals and training.
• Ensure compliance with equality, data protection and financial regulations.

Skills

MS Word

MS Excel

Customer service

Tools

Record management systems

Job description

Our benefits

Here at North Northamptonshire Council, we're transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

We offer a vibrant working environment with:

• a competitive salary
• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About the role

The purpose of the job is to provide confidential administrative support to managers, using appropriate systems, procedures and resources. To also ensure a quality service is delivered to customers, North Northamptonshire Council policies and values are complied with and reporting deadlines are met.

The role is for 18.5 hours per week (Days/Times to be discussed)

What will you be doing?

1. You are responsible for maintaining and developing electronic and paper record systems to ensure that the business is adequately supported. This will require a confident, accurate and timely approach to using MS Word, MS Excel and other software as appropriate. In particular, you play an important part in ensuring that customer, staff and performance data held on the Company’s management information system is always up to date, in particular staff rostering. Additionally, you will produce a range of detailed documents to the required standard and within timescales.
2. You must ensure that financial systems and processes are carefully followed, keeping accurate records and meeting reporting deadlines. You will co‑ordinate the provision of stocks of resources and office supplies to maintain the effective operation of the service while minimising waste. This will involve the appropriate use of electronic ordering and payment systems.
3. You provide a wide range of administrative support to managers and colleagues specifically within your team but also generally across the Company. This includes responding to standard enquiries and correspondence, maintaining your manager's diaries and meeting schedules and undertaking other tasks as instructed. You will be expected to offer guidance and assistance to colleagues with administrative tasks, use of IT equipment and the application of associated North Northamptonshire Council processes.
4. You are responsible for dealing with and responding to telephone and face to face enquiries. You should deal with callers and visitors in a proactive manner in accordance with the Company’s customer service standards. You should build good working relationships with internal and external managers, colleagues and customers and their carers. You must ensure that your communication style is always clear and polite.
5. You will be expected to actively participate in staff meetings, team activities, supervision, appraisals and training.
6. You must demonstrate an awareness and understanding of the procedures, policies and legal requirements relating to the work that you do. This includes equality and diversity, data protection and financial regulations. You must also ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons.
7. You may be required to carry out other duties which fall within the broad spirit, scope and purpose of this job description and which correspond with the grade of the post.

This job description reflects the major tasks to be carried out by the job holder and identifies a level of responsibility at which they will be required to work. In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and any consequential changes will be carried out in consultation with the job holder.

About you

All North Northamptonshire Council employees must aim to provide the best possible service to every individual we support, promote their independence and respect the decisions they make. All actions must stem from our values of Respect, Honesty, Teamwork, Trustworthiness, Efficiency and Compassion. As a key participant in the lives of the people we support, you must demonstrate an understanding and awareness of equal opportunities and other people's behavioural, physical, social and welfare needs and their dignity.

About us

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

• Customer-focused
• Respectful
• Efficient
• Supportive
• Trustworthy

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

Disability Confident Employer

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

Our Employment and Disability Service provides bespoke support to individuals facing barriers to employment, helping them work towards their goals to start, stay and succeed in employment. For further information please click here The Employment and Disability Service (EADS) | North Northamptonshire Council

Armed Forces Community

The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS).

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

Attached documents:

• Business Support Assistant Job Description - North.pdf