Business Support Assistant

Northamptonshire Sport; Kettering; Hybrid; GBP 9,000 - 14,000; Part time

Benefits offered by this job

Pension scheme

Hybrid / flexible working

Generous leave entitlement (28–33 days

Job summary

North Northamptonshire Council is seeking an organised, confidential administrative assistant to provide support to managers, using systems and processes and ensuring policies are followed.

The role is 18.5 hours per week across 3 days, with hybrid working. You will manage records, finance processes, stock coordination, diary management, and customer enquiries, delivering a high-quality service.

We value equality, diversity and flexible working and offer pension, generous leave and benefits.

Qualifications

• Experience providing confidential administrative support.
• Proficient with MS Word and MS Excel and related systems.

Responsibilities

• Maintain and develop electronic and paper record systems with accuracy.
• Follow financial processes and meet reporting deadlines.
• Provide wide administrative support including diaries, meetings and enquiries.
• Respond to telephone and face-to-face enquiries in a professional manner.
• Participate in staff meetings, training and appraisals.

Skills

MS Word

MS Excel

Administrative support

Communication

Tools

MS Word

MS Excel

Job description

About the role

The purpose of the job is to provide confidential administrative support to managers, using appropriate systems, procedures and resources. To also ensure a quality service is delivered to customers, North Northamptonshire Council policies and values are complied with and reporting deadlines are met.

The role is for 18.5 hours per week (Days/Times to be discussed)

What will you be doing?

1. You are responsible for maintaining and developing electronic and paper record systems to ensure that the business is adequately supported. This will require a confident, accurate and timely approach to using MS Word, MS Excel and other software as appropriate.

In particular, you play an important part in ensuring that customer, staff and performance data held on the Company’s management information system is always up to date, in particular staff rostering.

Additionally, you will produce a range of detailed documents to the required standard and within timescales.

2. You must ensure that financial systems and processes are carefully followed, keeping accurate records and meeting reporting deadlines.

You will co-ordinate the provision of stocks of resources and office supplies to maintain the effective operation of the service while minimising waste. This will involve the appropriate use of electronic ordering and payment systems.

3. You provide a wide range of administrative support to managers and colleagues specifically within your team but also generally across the Company. This includes responding to standard enquiries and correspondence, maintaining your manager’s diaries and meeting schedules and undertaking other tasks as instructed.

You will be expected to offer guidance and assistance to colleagues with administrative tasks, use of IT equipment and the application of associated North Northamptonshire Council processes.

4. You are responsible for dealing with and responding to telephone and face to face enquiries. You should deal with callers and visitors in a proactive manner in accordance with the Company’s customer service standards.

You should build good working relationships with internal and external managers, colleagues and customers and their carers. You must ensure that your communication style is always clear and polite.

5. You will be expected to actively participate in staff meetings, team activities, supervision, appraisals and training.

6. At all times you must demonstrate an awareness and understanding of the procedures, policies and legal requirements relating to the work that you do. This includes equality and diversity, data protection and financial regulations. You must also ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons.

7. You may be required to carry out other duties which fall within the broad spirit, scope and purpose of this job description and which correspond with the grade of the post.

This job description reflects the major tasks to be carried out by the job holder and identifies a level of responsibility at which they will be required to work. In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and any consequential changes will be carried out in consultation with the job holder.

About you

All North Northamptonshire Council employees must aim to provide the best possible service to every individual we support, promote their independence and respect the decisions they make. All actions must stem from our values of Respect, Honesty, Teamwork, Trustworthiness, Efficiency and Compassion. As a key participant in the lives of the people we support, you must demonstrate an understanding and awareness of equal opportunities and other people’s behavioural, physical, social and welfare needs and their dignity.

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising thanyou think!

Why choose us?

We offer a vibrant working environment with:

• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28days, rising to 33days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About us

Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

Customer-focused
Respectful
Efficient
Supportive
Trustworthy

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

Disability Confident Employer

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS).

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

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• Contract Details Part Time 18.5 hours per week across 3 days