Business Support Apprentice (Property, Facilities, Procurement & Events)

Realise; Sheffield; On-site; GBP 12,000 - 15,000; Full time

Job summary

Realise in the UK is offering a Level 3 Business Administrator apprenticeship across the Property, Facilities, Procurement and Events functions. You will gain hands-on experience while supporting documentation, records, meetings and travel coordination.

This role provides exposure to procurement, facilities and events, expanding career potential within the organisation. You will work with experienced colleagues, learning to manage records and support projects across training centres and offices

Qualifications

• Strong English and Maths alignment with Level 3 apprenticeship requirements.
• No prior administration experience required, but enthusiasm and commitment are essential.
• Ability to learn on-the-job with guidance from experienced colleagues.

Responsibilities

• Provide day-to-day administrative support to Business Support team.
• Respond to enquiries and direct requests as appropriate.
• Maintain electronic and paper filing systems accurately.
• Update spreadsheets, databases and internal systems.
• Coordinate diaries, meeting rooms and travel arrangements.
• Support general administrative duties as required.

Skills

Organised

Attention to detail

Confident communicator

Team player

Willingness to learn

Travel readiness

Education

Business Administrator Level 3 apprenticeship standard

GCSE English & Maths grade 4 or equivalent

Tools

Word

Excel

Outlook

Microsoft Office

Job description

This is a Level 2 Business Administration Apprenticeship, designed to provide a strong foundation in business administration while supporting the Property, Facilities, Procurement and Events functions across the organisation. You will develop practical business administration skills while gaining valuable exposure to procurement, property, facilities management and events coordination. Working alongside experienced colleagues, you will learn how to maintain accurate records, prepare documentation, organise meetings and travel, communicate with suppliers and colleagues, update business systems and support projects that contribute to the successful operation of our training centres and offices across the UK. As your confidence and experience grows, you will gain an understanding of how Property, Facilities, Procurement and Events support the wider business, providing an excellent foundation for future career development.

Key Responsibilities

Business Administration

• Provide day-to-day administrative support to the Business Support team.
• Answer and respond to internal & external enquiries, directing requests where appropriate.
• Maintain accurate electronic and paper filing systems.
• Update spreadsheets, databases and internal systems.
• Coordinate diaries, meeting rooms and travel arrangements.
• Support the team with general administrative duties as required.

Procurement Support

• Assist with raising purchase orders.
• Obtain quotations from suppliers.
• Maintain supplier records and procurement documentation.
• Support contract administration and renewal tracking.
• Help maintain procurement records and filing systems.

Property & Facilities Support

• Assist with coordinating planned and reactive maintenance.
• Schedule contractor visits and maintain maintenance records.
• Update property, asset and compliance records.
• Support office moves, refurbishments and facilities projects.
• Respond to routine facilities administration requests.

Events, Travel & Accommodation Support

• Assist with organising internal meetings and events.
• Book meeting rooms, venues and equipment.
• Arrange travel and accommodation for colleagues.
• Prepare event materials and attendee information.
• Maintain booking confirmations and event administration records.

Health, Safety & Compliance Administration

• Maintain statutory compliance records.
• Update contractor documentation and certificates.
• Support health and safety administration.
• Assist with compliance reporting and document management.

Working Week

37.5 hours per week Monday to Friday. Strong English, Maths and IT - Grade 4 GCSE (or equivalent) preferred. No previous administration experience is required. We're looking for someone with enthusiasm, commitment, and a desire to build a career in business administration.

Personal Qualities

• A positive attitude and willingness to learn
• Strong organisation and attention to detail
• Professional and friendly approach when dealing with learners and customers
• Reliable, punctual, and eager to develop new skills.

Skills Required

• Organised with excellent attention to detail.
• Keen to learn and develop new skills.
• A confident communicator.
• Reliable and professional.
• Comfortable using Microsoft Office, particularly Word, Excel and Outlook; or willingness to learn at a fast pace.
• Able to manage multiple tasks and priorities.
• A team player with a positive attitude.
• Interested in developing a career in Business Support.
• Comfortable with travelling to other sites as part of progressing and growing within the role. (Driving License Not Required)

Training to be Provided

Your full role and responsibilities will be set out by your employer. They will provide you with all of the on-the-job training you need to up-skill in your role, and your 20% off‑the‑job learning will be incorporated as part of your working day. You will be working towards the Business Administrator Level 3 apprenticeship standard, which includes:

• Knowledge, Skills and Behaviours
• Business Administrator L3 Apprenticeship Standard
• Functional skills in Maths and English if required

This will be delivered by your dedicated training provider, Realise. Future Prospects Successful completion of the apprenticeship could lead to a permanent role within the Business Support team, with future opportunities to develop into Business Support, Procurement, Property, Facilities, Events or Project Coordination roles.