Business Support Administrator / PA

OutThere RPO; Andover; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Andover seeks a Business Support Administrator / PA to provide high-level administrative support. This dynamic position involves managing orders, supporting marketing activities, and assisting the MD with various tasks. Ideal candidates are organized, professional, and proficient in MS Office.

Qualifications

• Proven experience as a Business Support / Personal Assistant.
• Professionalism and discretion when handling confidential information.
• Strong proficiency in written and verbal communication.

Responsibilities

• Process orders, manage order lifecycles, and maintain schedules.
• Provide administrative support to the marketing department.
• Assist the Managing Director with day-to-day tasks and travel arrangements.

Skills

Organisational skills

Multitasking

Communication

Education

Degree in business administration or related field

Tools

MS Office Suite

Job description

Social network you want to login/join with:

Business Support Administrator / PA, Andover

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Client:

OutThere RPO

Location:

Andover, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

9b2c4941297a

Job Views:

38

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

An exciting opportunity is available for an Personal Assistant / Business Support Administrator to join one of our clients based in Andover. It's a busy team and no day is the same, so a sense of humour is definitely required!

Overview: As an Business Support Administrator / Personal Assistant you will provide high-level administrative support to the directors and wider business, ensuring smooth operations and effective communication within the organisation.

Key Responsibilities:

• Process orders, including adding orders to sales systems, sending order acknowledgements, and issuing deposit invoices.
• Manage order lifecycles, updating customers on order status, chasing necessary paperwork, raising invoices, and following up on payments.
• Maintain and update dealer live order schedules, ensuring accuracy and timeliness.
• Update Sales Hub and Dealer order schedule with lead times and order progress.
• Compile and distribute daily sales reports across the company.
• Assist in preparing tenders and managing demo paperwork as required.
• Provide administrative support to the marketing department, attending meetings, updating project trackers, and managing action items.
• Coordinate with suppliers for event-related orders and logistics.
• Manage marketing budgets, tracking expenses, and preparing monthly reports.
• Utilise software to create and distribute eshots (email shots) and manage their distribution.
• Update online platforms with classified advertisements for used machines.
• Handle marketing requests from dealers, including managing their marketing budgets effectively.
• Assist the MD in administrative tasks and support.
• Attend staff 1-1 meetings, document notes, and follow up on action items
• Manage MD's inbox, prioritizing and responding to communications as required.
• Arrange travel bookings and accommodations for MD.
• Attend meetings with MD, documenting actions and ensuring follow-ups are completed.

Requirements

• Proven experience as a Business Support / Personal Assistant or similar role.
• Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• High level of professionalism and discretion when dealing with confidential information.
• A degree in business administration or related field is preferred.