Business Support Administrator

Balfour Beatty plc; Gainsborough CP; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Smart working

25 days annual leave

Pension & benefits

Job summary

Balfour Beatty Living Places in Lincolnshire is seeking a highly organized Business Support Administrator to join the UKCS Living Places team in Lincolnshire. You will provide comprehensive administrative and coordination support to project teams, helping keep records, processing requisitions and assisting with procurement.

You'll work closely with managers, site agents and suppliers in a fast-paced environment, develop strong relationships, manage meetings, timesheets and health and safety

Qualifications

• Previous experience in administrative or office coordination role.
• Strong organisational skills and attention to detail.
• Experience with document management systems and accurate records.
• Proficient in Word, Excel and PowerPoint.
• Ability to create and manage databases and spreadsheets.
• Excellent communication and stakeholder engagement.
• Customer-focused and collaborative.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Support day-to-day administration of project and office operations.
• Maintain project records and up-to-date documentation.
• Process purchase requisitions and assist with procurement.
• Obtain quotations and coordinate material orders and deliveries.
• Arrange site deliveries, collections and waste management.
• Support document control processes and project submissions.
• Record and distribute meeting minutes.
• Manage payroll timesheets and attendance records.
• Complete plant hire administration and related docs.
• Support HSE administration with records and stats.
• Monitor toolbox talks and safety audits records.
• Build relationships with colleagues, clients and suppliers.
• Provide general admin support to the project team.

Skills

Administrative experience

Organisational skills

Document management

Microsoft Office

Database management

Communication skills

Customer focus

Team collaboration

Deadline driven

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Document management system

Job description

About the role

Balfour Beatty is seeking a highly organised and proactive Business Support Administrator to join our UKCS Living Places team in Lincolnshire. This is an excellent opportunity to play a key role in supporting the successful delivery of infrastructure and maintenance projects by providing comprehensive administrative and coordination support to operational teams.

Working closely with project teams, managers, site agents and suppliers, you'll help ensure the smooth day-to-day operation of project activities, maintaining accurate records, processing documentation and supporting business-critical processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively and takes pride in delivering high-quality administrative support.

What you'll be doing

• Supporting the day-to-day administration of project and office operations.
• Maintaining project records and ensuring documentation is accurate and up to date.
• Processing purchase requisitions and assisting with material procurement activities.
• Obtaining quotations and coordinating the ordering and delivery of materials.
• Arranging site deliveries, collections and waste management requirements.
• Supporting the management of project documentation and document control processes.
• Assisting with the preparation, formatting and distribution of project submissions and reports.
• Recording and distributing meeting minutes.
• Managing payroll timesheet submissions and maintaining holiday and sickness records.
• Completing plant hire administration and associated documentation.
• Supporting health, safety and environmental administration, including maintaining relevant records and statistics.
• Monitoring and collating records relating to toolbox talks and safety audits.
• Building positive working relationships with colleagues, clients and suppliers to support efficient project delivery.
• Providing general administrative support to the wider project team as required.

Who we're looking for

We are looking for a motivated and detail-oriented administrator who is confident working in a busy project environment and can effectively manage multiple priorities.

You will have:

• Previous experience in an administrative, business support or office coordination role.
• Strong organisational skills and excellent attention to detail.
• Experience working with document management systems and maintaining accurate records.
• Strong IT skills, including proficiency in Microsoft Office applications such as Word, Excel and PowerPoint.
• The ability to create, maintain and manage databases and spreadsheets.
• Excellent communication and interpersonal skills, with the confidence to engage with stakeholders at all levels.
• A customer-focused approach and a collaborative working style.
• The ability to work under pressure and meet deadlines in a fast-moving environment.

Desirable:

• Experience working within the construction, highways, infrastructure or civil engineering sectors.
• Previous experience supporting project teams in a client-facing environment.

Join us and be part of a team that helps deliver vital infrastructure and services that support communities across Lincolnshire and beyond.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]