Business Support Administrator

Southern Health NHS Foundation Trust; Southampton; Hybrid; GBP 11,000 - 16,000; Part time

Job summary

The Hampshire and Isle of Wight Healthcare NHS Foundation Trust is seeking a Part-Time Business Support Administrator to join the Estate Maintenance Business Administration Team in Southampton. The role is 22.5 hours per week with a split pattern and involves supporting Hard FM compliance processing and contractor credential checks across Hampshire healthcare settings.

You will also assist the reactive helpdesk by answering calls, logging maintenance tasks and allocating jobs to engineers, while

Qualifications

• Experience in administration and office support.
• Excellent communication and IT skills are essential.
• Knowledge of Estates and Facilities is advantageous.

Responsibilities

• Process Hard FM compliance documentation promptly.
• Request health and safety questionnaires and proof of insurances from external contractors before bookings.
• Book servicing appointments across Hampshire healthcare settings.
• Support the reactive helpdesk: take calls, log maintenance tasks, and allocate jobs to engineers.

Skills

Administrative skills

IT skills

Communication

Estates & Facilities

Job description

An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust in the Estate Maintenance Business Administration Team.

We have an opening for 1 x Part-Time (22.5 hours per week) Business Support Administrator.

Rota Pattern: Monday to Wednesday OR Wednesday to Friday 08:00-16:00 with a minimum of 1 day per week office based in Southampton.

As a Business Support Administrator, you will be supporting the service to ensure Hard FM compliance documentation is processed in a timely manner. You will ask for external contractors complete health and safety questionnaires and provide proof of insurances before booking them servicing appointments across healthcare settings all over Hampshire. You will also support the reactive helpdesk, taking calls, logging maintenance tasks and allocating the jobs to skilled engineers.

The post holder will ideally be a skilled administrator with excellent communication, IT skills and preferably some knowledge and understanding of Estates and Facilities.

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.