Business Support Administrator

Allscreens Nationwide Ltd; Southampton; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Staff pension scheme

Employee assistance programme

Cycle to work scheme

25 days annual leave + bank holidays

Health care cash plan

Job summary

M Group is looking for an organised administrator to provide comprehensive business support to the senior team across offices in the UK. You will manage diaries, organise travel, meetings, and records, and assist with reports and proposals.

The role requires strong literacy, numeracy and communication skills, with an emphasis on confidentiality and teamwork. A dynamic environment offers a wide range of administrative responsibilities and growth.

Qualifications

• High levels of literacy and numeracy.
• Excellent organisational and prioritisation skills.
• Strong attention to detail and multitasking ability.
• Communicate effectively and professionally to internal and external customers to encourage long-term relationships.
• Provide confidentiality on all matters related to the business.
• Be calm and collaborative in a rapidly changing environment.
• Able to work autonomously but also a strong team player.

Responsibilities

• To provide full business support to the senior team, taking responsibility and ownership of office organisation, project management, deadline compliance and important documents and files, with a limited degree of supervision.
• Diary management for the senior team as required.
• Provide general administration support to the assigned department, and other ad-hoc duties as required.
• Create and update records on databases.
• Organise travel arrangements including hotel booking for the senior team as required.
• Organise meetings, create agendas and take minutes if required.
• Provide office support including document control and effective storage of records and communications on the document management system.
• Support with submitting timely reports and assist with preparing presentations/proposals as required.
• Assists in timesheet management and cost allocation.
• Assist in general facilities management process, meeting rooms and operational office requirements.
• Assist in the new starter induction process for all new starters into the company.
• Understand the business strategies and goals and support the company’s values and strategic objectives.
• All other duties specific to the role in the conduct of day-today business.

Skills

Literacy & numeracy

Organisational skills

Attention to detail

Communication

Confidentiality

Calm under pressure

Autonomy

Team player

Job description

Right across infrastructure, there’s a requirement to not only maintain, but also renew and reimagine. Whatever stage you’re at in your career, with us you’ll have an opportunity to grow and develop. Delivering essential infrastructure services for life, while being safety first, and client and customer centric in a friendly, fun and respectful environment where you are encouraged to thrive.

Where will you be working?

You’ll be working across Rail, Aviation, Defence & Adjacent Markets. You’ll visit major international airports, see our wide range of specialist rail engineering projects across the UK and be involved in the maintenance and upgrades of defence properties, airfields, military bases, ports, railway infrastructure and depots.

Want to come and be a part of it?

What will you be doing?

To provide full business support to the senior team, taking responsibility and ownership of office organisation, project management, deadline compliance and important documents and files, with a limited degree of supervision.

What will you be doing?

• Diary management for the senior team as required.
• Provide general administration support to the assigned department, and other ad-hoc duties as required.
• Create and update records on databases.
• Organise travel arrangements including hotel booking for the senior team as required.
• Organise meetings, create agendas and take minutes if required.
• Provide office support including document control and effective storage of records and communications on the document management system.
• Support with submitting timely reports and assist with preparing presentations/proposals as required.
• Assists in timesheet management and cost allocation.
• Assist in general facilities management process, meeting rooms and operational office requirements.
• Assist in the new starter induction process for all new starters into the company.
• Understand the business strategies and goals and support the company’s values and strategic objectives.
• All other duties specific to the role in the conduct of day-today business.

What you’ll bring

• High levels of literacy and numeracy.
• Excellent organisational and prioritisation skills.
• Strong attention to detail and multitasking ability.
• Communicate effectively and professionally to internal and external customers to encourage long-term relationships.
• Provide confidentiality on all matters related to the business.
• Be calm and collaborative in a rapidly changing environment.
• Able to work autonomously but also a strong team player.

What’s in it for you?

We offer a range of benefits designed to support your life in and out of work, some of which include;

• Matched or contributory pension scheme
• Online GP service, 24 hours a day, 365 days a year
• Employee assistance programme
• My Rewards portal, access to 1000’s of retail discounts
• Life assurance
• Cycle to work, salary finance and give as you earn schemes
• Enhanced maternity, paternity leave and adoption leave
• Buy up to 5 days additional annual leave
• Reward and recognition scheme

In addition, this role offers;

• Discretionary bonus scheme
• 25 days annual leave plus bank holidays
• Health care cash plan giving you the ability to claim back medical expenses for things like dental, eyecare and physiotherapy and much more

About us

We want to be an employer of choice and a great place to work, attracting diverse and talented people, who join us and make a difference. We’re one of the Top 100 UK companies actively supporting and recruiting veterans. Our ENABLE inclusion networks bring together people who have a shared passion, to help create an environment where everyone belongs.

Our values help to shape our culture and how we work with one another

• We’re responsible and go further for our people, clients, communities and the planet
• We’re open and seek new and better ways of exceeding expectations
• We’re together and as one team; the whole is greater than the sum of the parts
• We’re ambitious and embrace opportunity, to lead essential infrastructure services for life

Whether you’re a trainee, apprentice or graduate, or progressing through your career, our people benefit from industry recognised programmes, training and development.

It’s an exceptional time to be a part of M Group.