Business Support Administrator

Arc Partnership; Nottingham; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Salary: £25,877–£28,000

Local Government Pension Scheme

25 days annual leave

Flexible working

Friendly environment

Birthday leave

Job summary

Arc Partnership is seeking a proactive Business Support Administrator to join its Nottinghamshire team. You will organise meetings, take minutes, manage diaries, draft reports and handle travel, events and finance records.

You will support staff directories, client databases, procurement and payments, while providing reception cover when needed. The role offers a friendly environment and competitive terms for meticulous organisational work.

Qualifications

• Experience providing administrative support to an in-house operation team.
• Experience of minute taking, diary management, organisation of meetings, and drafting documents including reports.
• Proficient with Word, Excel, PowerPoint, SharePoint, Teams and Outlook.
• Experience acting as first point of contact, handling internal and external queries.
• Experience organising travel, meetings, visitor hospitality and events.
• Advanced typing/secretarial skills.

Responsibilities

• Organise, attend and minute meetings across the business with internal and external stakeholders.
• Assist with formatting of PowerPoint presentations.
• Draft, review and format reports and other documents in Word.
• Arrange travel, accommodation and catering for the team.
• Organise Continuing Professional Development sessions.
• Monitor, allocate and respond to emails in shared mailboxes.

Skills

Administrative support

Minute taking

Diary management

Meeting organization

Document drafting

Travel arrangements

CPD coordination

Email management

Staff records maintenance

Contracts management

Finance records

Database entry

Payments processing

Reception cover

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Teams

Outlook

Job description

Business Support Administrator

At Arc Partnership, we're proud to shape the future of Nottinghamshire's buildings, places, and communities.

Formed in 2016 as a joint venture between Nottinghamshire County Council (NCC) and SCAPE, we combine public purpose with commercial expertise to deliver efficient, safe, and sustainable land and property solutions. From architectural design to repairs, maintenance, and estates management, we're here for every stage of the property lifecycle, creating spaces that make a lasting difference.

Your new role:

We're on the lookout for a motivated, proactive, organised and detail-driven Business Support Administrator to join our friendly and growing team.

This is your chance to play a key role in ensuring Arc Partnership's Business Support Team continues to provide an excellent, responsive service. Working closely with colleagues across the whole business, you'll support all aspects of our activity.

Every day will bring new opportunities to contribute to projects that improve lives and strengthen local communities.

What you'll do:

• Organise, attend and minute meetings across the business which include both internal and external stakeholders.
• Assist with the formatting of PowerPoint presentations.
• Draft, review and format reports and other documentation in Word.
• Arrange travel, accommodation and catering requirements for the team as requested.
• Organise Continuing Professional Development sessions
• Monitor, allocate and respond to emails in shared business mailboxes
• Maintain staff directories and new starter/leaver records
• Maintain supplier contracts information.
• Maintain other finance records and key project documents.
• Input and maintain project information in the client database.
• Process payments and expense claims.
• Provide cover for reception as required.

What you'll bring:

• Experience of providing administrative support to an in-house operation team.
• Experience of minute taking, diary management, organisation of meetings, and drafting documents including reports.
• Substantial experience in using Microsoft Word, Excel, PowerPoint, SharePoint, Teams and Outlook.
• Experience of acting as first point of contact, responding efficiently and effectively to internal and external queries.
• Experience of organising travel, meetings, visitor hospitality and events.
• Advanced typing/secretarial skills.

Why join Arc Partnership?

• A competitive salary of £25,877 - £28,000 depending on experience
• Local Government Defined Benefit Pension Scheme and life assurance of 3 x salary.
• 25 days' annual leave, in addition to 8 days' statutory bank holiday entitlement
• Flexible working and a wide range of health and well-being and social activities.
• A friendly and welcoming working environment
• Birthday leave