Business Support Administrator

Swift Group Limited; Hull and East Yorkshire; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in the staycation market is seeking a Business Support Administrator to join their dynamic team. This role involves providing comprehensive administrative support, managing communications, and maintaining databases. The position offers training and development opportunities within a fast-paced environment, making it ideal for someone looking to start a career in business administration.

Qualifications

• Excellent communication and organisation skills are essential.
• Attention to detail and ability to handle confidential information required.
• GCSE or equivalent in English and Maths mandatory.

Responsibilities

• Carry out general administration duties efficiently.
• Manage communications to external stakeholders.
• Maintain databases and issue weekly KPIs.

Skills

Professional communication skills

Organisational skills

Attention to detail

Ability to handle confidential information

Methodical approach

Team player

Education

GCSEs or equivalent in English and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

THE OPPORTUNITY

Business Support Administrator

Are you looking to start a career in Business Administration?

The growth of the British Staycation has led to an increased demand in our product. We will invest in your training and development over a 1 year period which will pave the way for an exciting new career in Business Admin. You will have the opportunity to be part of the growing popularity of the British staycation and work within in a fast-paced, dynamic environment renowned for innovation, quality construction, stylish design and outstanding value!

The role of the Business Support Administrator will provide a comprehensive, efficient and accurate administration support to the business, working with professionalism and agility in a dynamic and fast paced environment.

Responsibilities

General Induction > Generic Skills > Specific Skills > Work based Learning

Carry out general administration duties for the business.

Performing duties as required and directed by line management and providing administration support the Directors when required.

Operating as an initial port of call into the commercial departments ensuring efficient responses to calls into the departments, and fielding all queries to the appropriate team members to address/ manage as appropriate.

Maintain and respond to all administration queries within appropriate timescales.

Maintaining and updating dealer and supplier databases with contact information.

Distributing communications to external stakeholders

Collate paperwork for all lines of production on a weekly basis.

Management of travel arrangements for all employees in the business, including foreign travel.

Order stationery across the business.

Collate and issue KPIs on a weekly basis.

Co-ordination internally and externally of commercial activity relating to press, loan vans or direct sales.

Produce weekly planners for dealer and supplier activity.

Co-ordinate professional hospitality arrangements for visitors to the business.

Coordinate with Hub 64 around requirements for visitors.

Place and manage orders for corporate workwear.

Place purchase requisitions as and when required.

Distribute eye test vouchers as and when required.

Provide support for management of holiday and lieu days arrangements and time and attendance queries where required.

Inputting of repair bay working hours on weekly basis.

Maintaining suitable and safe levels of housekeeping at all times within the working environment, including systems housekeeping.

Actively supporting the TEAM SWIFT ethos by positively working with others.

Be familiar with, and adhere to, company policies and procedures.

Meet your health & safety responsibilities and co-operate with management to achieve a healthy and safe workplace, taking reasonable care of yourself and others.

Skills & Qualities

Excellent and professional communication skills.

Highly organised with excellent organisation and prioritisation skills.

Good attention to detail, and ability to proof read.

Able to handle confidential and sensitive information with integrity and discretion.

Ability to stay calm under pressure with a flexible approach and positive attitude.

Methodical and thorough approach to work.

A great team player.

A desire to show initiative.

Good IT skills, including Microsoft word, excel, and PowerPoint.

GCSE or equivalent in English and Maths.