Business Office Assistant

JR United Kingdom; London; On-site; GBP 26,000 - 28,000; Full time

Job summary

A growing legalisation consultancy in London seeks a detail-oriented Client Services Administrator. This role entails managing client interactions through the document authentication process while ensuring accuracy and professional service. With long-term career growth potential, the environment is collaborative, offering comprehensive training and a supportive atmosphere.

Benefits

Comprehensive training and ongoing professional development

Supportive and collaborative work environment

Opportunity for long-term career growth

Central London location with excellent transport links

Qualifications

• Exceptional organisational and time-management skills.
• Meticulous attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage client interactions from inquiry to document completion.
• Review client documents to determine legalisation requirements.
• Provide accurate quotes and manage bookings.

Skills

Organisational skills

Time-management

Communication skills

Customer service orientation

Attention to detail

Proactivity

Tools

Microsoft Office Suite

Job description

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About London Apostille Services Ltd (LAS Ltd).

LAS Ltd provides document legalisation and apostille services. We assist individuals and businesses with international document needs and pride ourselves on our accuracy, efficiency, and exceptional customer service.

We are a close-knit team dedicated to providing a supportive and collaborative work environment where every member plays a vital role in our success.

About the Role

We seek a highly organised and detail-oriented Client Services Administrator to join our growing team of legalisation consultants. This role is crucial to ensuring the smooth and accurate processing of client documents for international use. You will be the client's primary point of contact, helping them through the complex document authentication process and ensuring their needs are met with professionalism and expertise. This is a long-term career opportunity with growth potential within our company.

Key Responsibilities:

• Manage client interactions from initial inquiry to document completion, providing clear and concise guidance.
• Review and assess client documents to determine the appropriate authentication and legalisation requirements.
• Provide accurate quotes, manage bookings, and ensure timely service delivery.
• Maintain meticulous records of client interactions and document progress.
• Liaise with government agencies, embassies, and consulates as needed (travel within London is required).
• Maintain quality control of prepared documents.
• Manage incoming and outgoing mail and courier services.
• Contribute to the ongoing improvement of internal procedures and processes.
• Provide general administrative support to the team as needed.

Skills and Qualifications:

• Exceptional organisational and time-management skills, with a proven ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Meticulous attention to detail and a commitment to accuracy.
• Excellent communication skills, both written and verbal, with the ability to explain complex information clearly and concisely.
• Strong customer service orientation and a professional, helpful demeanour.
• Proactive and resourceful, able to work independently and as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience in a client-facing role, preferably in a consultancy or service-oriented environment.
• A demonstrable commitment to providing exceptional service and building long-term client relationships.
• The ability to handle sensitive and confidential information with discretion.

What We Offer:

• A salary of £26,000.00-£28,000.00 per year, commensurate with experience.
• Comprehensive training and ongoing professional development.
• A supportive and collaborative work environment.
• The opportunity to build a long-term career with a growing and respected company.
• A central London location (SW1H 0BF) with excellent transport links.