Business Management Services and Document Control Lead

Spirit Energy; Barrow-in-Furness; Hybrid; GBP 92,000 - 129,000; Full time

Job summary

Spirit Energy in Barrow-in-Furness seeks a BMS & Document Control Lead to own information management, governance and documentation across operated and non-operated assets. The role drives continual improvement of the Business Management System and ensures controlled information is accessible and correctly archived.

The successful candidate will lead IM/BMS governance, manage outsourced services, and provide training and coaching to users, ensuring compliance with statutory and Company

Qualifications

• Experience in managing Business Management Systems and Information Management within a complex organisation.
• Strong governance knowledge: process ownership, documentation control, assurance and KPIs.
• Ability to manage outsourced services and third-party performance.
• Degree level qualification or equivalent professional experience.

Responsibilities

• Provide leadership for IM, BMS and Document Control ensuring governance and best practice.
• Own and improve the Business Management System and related information systems.
• Manage outsourced IM/BMS/Document Control services and performance.
• Establish and maintain standards, procedures and governance for information assets.
• Coordinate document control, drawings and registers; ensure correct filing and categorisation.
• Liaise with regulators and internal stakeholders to meet compliance obligations.
• Train users and drive continuous improvement of systems and processes.

Skills

Information Management

BMS

Document Control

Governance

Vendor management

Education

Degree level qualification

Tools

BMS software

Document control systems

IM/Management systems

Job description

In operation since 1985, Barrow Gas Terminal is a key piece of the UK’s energy infrastructure and supports the Morecambe Bay gas fields. The terminal has played a long‑standing role in processing and delivering natural gas, supporting both local employment and national energy supply.

With a focus on safety, environmental sustainability and community engagement, we believe in operational excellence at every stage of production. If you are ready to take the next step in your career with a dynamic and energetic team, then we are keen to hear from you.

THE OPPORTUNITY – BMS & DOCUMENT CONTROL LEAD

The BMS & Document Control Lead provides leadership and functional ownership of Information Management (IM), Business Management Systems (BMS) and Document Control, ensuring effective governance, consistent application and best-practice execution across the business.

Acts as the IM & BMS Authority, providing the systems, processes, governance and assurance necessary to safeguard and support the Asset Integrity and Process Safety of all operated and non-operated Assets through effective Information Management.

Responsible for the ongoing development, administration, performance and continuous improvement of the Business Management System and associated information management systems, ensuring that business processes, standards, procedures and controlled information are appropriately structured, governed, maintained and accessible.

Provides leadership of Document Control standards, procedures and services to ensure process safety and business-critical information is appropriately maintained, catalogued, protected, retrieved and archived.

The role is also responsible for the effective management and performance of outsourced Information Management, BMS and/or Document Control services, ensuring service providers deliver in accordance with agreed standards, service levels, contractual requirements and business expectations

Duration: 2-year contract

Contract Type: PAYE

Day Rate: TBC; For your application to be progressed, please ensure you provide a PAYE day rate banding expectation. Please note that there is no travel and accommodation allowance provided.

• Please only apply if you have existing right-to-work in the UK.
• Please outline notice period/availability to start.

Spirit Energy currently have a non-contractual hybrid working arrangement for all office-based workers. 4 days must be worked in the office with compulsory days being Tuesday, Wednesday and Thursday. The fourth day worked in-office (either Monday or Friday) is of the worker’s choosing but should be in keeping with what is most efficient and effective for their team. The office is open 5 days a week for full time, in-office working if this is the contractor’s preference.

In role, you will be required to:

• Provide clear direction, functional leadership and assurance for compliance with statutory legislation, regulatory requirements and Company requirements in respect of Information Management.
• Own, administer and continuously improve the Business Management System, ensuring that the system and its content remain effective, accessible, appropriately governed and aligned with business requirements.
• Maintain and develop the BMS performance management framework, including appropriate measures, reporting, assurance and identification of improvement opportunities.
• Provide subject matter expertise on business and information management systems, including their governance, configuration, structure, workflows, controls and effective use across the organisation.
• Establish and maintain appropriate Information Management and Document Control standards, procedures, processes and governance.
• Control/assure all documents, drawings and registers. This involves confirming that documents meet Company quality and information management requirements before they are filed and liaising with internal departments and external parties to ensure information is correctly categorised, controlled and understandable.
• Act as focal point for Spirit Energy’s relevant information management obligations with the NSTA and other applicable regulatory bodies.
• Manage outsourced Information Management, BMS and Document Control services, including service provider performance, workload and priorities, service levels, quality, governance and continuous improvement.
• Establish effective working relationships with outsourced service providers and ensure that third-party resources are appropriately integrated with Company processes, systems and standards.
• Provide training, guidance and coaching to users to ensure effective use of the BMS and Information Management systems and compliance with Company procedures, standards and expectations.
• Implement and maintain effective processes for the distribution and control of internal and external documentation, maintaining productive relationships with internal stakeholders, contractors and other external parties.
• Support the business in managing large volumes of structured and unstructured information and data to meet operational, regulatory and business requirements.
• Generate and maintain BMS, Information Management and Document Control performance reports, including document and drawing tracking and service performance reporting as required.
• Perform regular assurance activities, including assessment of compliance with BMS and Information Management requirements and hard-copy controlled drawing management.
• Allocate, administer and control the document numbering system for Asset and Functional Teams.
• Identify opportunities to improve and simplify BMS, Information Management and Document Control systems and processes, including the effective use of digital technologies and automation.
• Any other associated duties as reasonably required.

ABOUT YOU

To be successful in this role, we are looking for:

• Demonstrable experience in the management, administration and continuous improvement of Business Management Systems and/or Information Management Systems within a complex organisation.
• Strong understanding of management system governance, including process ownership, controlled documentation, standards, procedures, assurance, performance measurement and continuous improvement.
• Appreciation of organisational strategy, business processes, enabling technologies and governance and how these combine to deliver an effective Business Management and Information Management environment.
• Demonstrable experience of managing outsourced or third-party services, including supplier/service provider performance, service levels, prioritisation, quality assurance and continuous improvement.
• Ability to manage relationships with internal stakeholders and external service providers, balancing operational requirements, governance and service performance.
• Demonstrated competence in Information Management, Document Management and Data Management, preferably within operated assets, major projects and/or other safety-critical or highly regulated environments.
• Experience of defining and monitoring BMS/IM performance measures and KPIs, using analysis to identify trends, risks, non-compliance and improvement opportunities.
• Ability to perform and oversee high volumes of Document Control processing in a consistent, accurate and controlled manner.
• Strong analytical and problem-solving skills, with the ability to develop and maintain effective IM/BMS performance management and assurance processes.
• Ability to provide effective training, coaching and guidance to users of Business Management and Information Management systems.
• Degree level qualification or equivalent relevant professional experience.
• Information Management/Business Management Systems experience required.
• Relevant professional membership and/or recognised Information Management or Management Systems certification desirable.

In addition to technical knowledge and credibility, we are looking for someone who lives our values - Agility, Collaboration, Courage, Care, and Delivery. A person who embraces and supports change, while ensuring the safe and efficient operation of a mature asset.