Business Development Coordinator

Independent Cinema Office; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Independent Cinema Office is seeking a proactive Coordinator to provide detailed administration, proactive outreach and sponsorship tracking to support partnerships and funding for film projects.

In this role you will onboard partners, prepare proposals, maintain records in the CRM and collaborate with Finance and Marcoms to monitor income targets and contract administration.

Qualifications

• Highly organised administrative, communication and interpersonal skills.
• Strong budget management and writing abilities.
• Proactive self-starter with the ability to meet deadlines.
• Capability to manage multiple tasks and respond quickly to changing priorities.
• Confident in engaging a range of stakeholders.
• Interest in or knowledge of the film/TV production sector.
• Proficient with common office and CRM/budgeting software.
• Comfortable working independently and remotely as part of a small team.

Responsibilities

• Coordinate onboarding, contracting and monitoring of partnerships and sponsorships.
• Assist in preparing partner proposals, presentations and reports.
• Ensure income targets are tracked and invoices processed with Finance.
• Issue partnership/event contracts and file signed agreements.
• Maintain sponsor and partner records in the CRM and monitor milestones.
• Support attendance at networking events and outreach activities.
• Serve as first point of contact for sponsor queries and leads.

Skills

Administration

Budgeting

Multitasking

Stakeholder management

Tools

CRM software

Budgeting tools

Job description

Role Requirements: A proactive and highly organised Coordinator to provide detailed administration, organisational support, proactive outreach and relationship maintenance to aid the organisation to secure and track partners and sponsors.

Key Responsibilities

Business Development & Sponsorship

• Provide administration support to onboard, contract and monitor engagement with production related businesses in relation to partnership and sponsorship agreements.
• Help prepare partner and sponsorship proposals, presentations, and reports.
• Ensure income targets are up to date and work with the Finance team to ensure invoices are sent out and received in a timely manner and provide regular reports.
• Responsible as instructed by the Business Development Manager for the issuing of partnership and event related contracts for agreements and ensuring signed agreements are returned and filed.
• Work closely with the Business Development Manager, Finance and Operations Controller and Finance & Company Facilitation Executive to monitor debtors reports and monitor fees monthly.
• Maintain relationships with existing sponsors and partners, ensuring deliverables are met and flag any issues to the Business Development Manager.
• Regularly track partner and sponsorship income targets, agreements, and reporting requirements.
• Maintain accurate records on the PG CRM database of sponsors and funding partners – tracking engagement, contracts, payment schedules and deliverables and ensure on track.
• Assist with monitoring, reporting and evaluation of on-going business development.
• Act as a point of contact for sponsors and partner business enquiries.
• Assist the Business Development Manager in the curation and outreach of leads for potential business partnership or sponsorship.

General Company Administration Support

• Support and attend networking events, partner meetings, and outreach activities as required.
• Working alongside the Finance and Company Facilitation Executive and the Memberships and CRM Coordinator to research industry related jobs and support the tracking and promotion of members and partners in relation to involvement in productions being released as requested by the Marcoms and Events team.
• Maintain records, contracts, and documentation in line with organisational policies.
• Work with the marketing and communications team to activity promote partners.
• On a rotational basis alongside the wider coordinator team, be a first point of call for general company enquiries. Answer general company phone line and central email inbox. Provide a response to any queries if able to do so or forward to the correct member of the team.
• The role will be expected to perform different tasks as necessitated to meet overall business objectives of the organisation.

Person Specification

• Highly organised individual who excels in administrative, communication and interpersonal skills, including a confident and engaging phone manner.
• A proactive self-starter who excels in delivering to a high standard.
• Excellent writing and budget management skills.
• Ability to manage multiple tasks and deadlines with a proactive approach.
• Confidence working with a range of stakeholders.
• Interest in or knowledge of the film and television production sector.
• Proficiency in common office and database/ CRM and budgeting software.
• Comfortable working independently and remotely – as part of a small team.
• Ability to show initiative and anticipate upcoming needs of department and/or company

The closing date for this position is 22/11/2026 at 23:59