Business/Executive Assistant to the founder (fluent Russian language command).

Humanoid; Greater London; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player seeks a dynamic Business/Executive Assistant to support the founder. This full-time role involves diverse tasks from data management to document processing, requiring a proactive and tech-savvy individual with a strong command of the Russian language. Join a vibrant team in a fast-paced environment, where your organizational skills and attention to detail will be valued. Enjoy competitive benefits, including paid time off and a pension plan, while working in a prime location just minutes from Paddington station. If you thrive in a supportive role and are eager to contribute to a growing company, this opportunity is for you.

Benefits

Paid time off

23 paid holidays

Statutory bank holidays

Pension plan

Qualifications

• 7+ years of experience as an executive assistant to CEOs or business owners.
• Proficient in managing data, scheduling, and document preparation.

Responsibilities

• Manage data entry and contact lists, ensuring accuracy and organization.
• Coordinate Zoom meetings and prepare meeting minutes.

Skills

Fluent Russian

Data Entry

Contact Management

Zoom Coordination

Document Processing

Data Mining

Excel Management

Analytics Support

Document Translation

Calendar Management

Tools

Google Workspace

Office 365

Zoom

Jira

Slack

Notion

Job description

Business/Executive Assistant to the founder (fluent Russian language command)

Humanoid Greater London, England, United Kingdom

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As a business assistant, you’ll apply your professional skills in a wide range of tasks, including:

1. Data Entry: Accurately enter, update, and maintain data in various databases and spreadsheets.
2. Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
3. Zoom Coordination: Schedule and manage Zoom meetings, send invitations, and ensure all necessary details are provided.
4. Word and Document Processing: Prepare, edit, and format texts, documents, and presentations.
5. Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
6. Excel Management: Create, update, and manage Excel spreadsheets for business intelligence and reporting.
7. Analytics Support: Assist in compiling and analyzing data for reports and presentations.
8. Document Translation: Translate documents as needed.
9. Minute Preparation: Assist in taking and preparing meeting minutes.
10. Data Storage Management: Organize and manage data storage systems (Notion).
11. Letter Preparation: Compose and prepare business correspondence and letters.
12. Calendar Analytics: Support populating the CEO's calendar and provide related analytical insights.

About you

You have at least 7 years of experience in a senior administrative support role supporting business owners or CEOs, preferably in fast-paced environments. You are a team player with excellent communication skills, a positive outlook, proactive, flexible, tech-savvy, results-oriented, detail-oriented, and able to work with a smile!

Required Skills and Experience:

• Minimum of 7 years experience as an executive or business assistant to business owners (UHNWH) or Forbes-listed entrepreneurs.
• Fluent Russian language command is essential.
• Advanced knowledge of online tools like Google Workspace, Office 365, Zoom, Jira, Slack, Notion.
• Ability to multitask and prioritize effectively.
• Excellent organizational and time management skills.
• Quick learner of new tools.
• Excellent interpersonal and communication skills.
• Ability to work independently under deadlines.

Additional benefits include competitive compensation, paid time off (vacation/sick leave), 23 paid holidays, statutory bank holidays, and a pension plan. The role is full-time in our Paddington office, located 5 minutes from Paddington station at 5 Merchant Sq, London W2 1AY.

For more information, visit https://thehumanoid.ai/