Business Administrator

Permanent Futures Limited; Horsforth; On-site; GBP 28,000 - 38,000; Full time

Job summary

Permanent Futures Limited is seeking a hands-on Business Administrator in Leeds to support procurement, supplier management, finance, and project administration. The role spans operations, logistics and general business activities, offering variety as you coordinate across suppliers, projects and internal teams.

You will help ensure purchasing, administration and operational processes run efficiently, raising purchase orders, managing deliveries and maintaining records.

Qualifications

• At least 5 years' experience in business administration, procurement administration, finance administration, project support or similar role.
• Experience in engineering, manufacturing or technology environment.
• Understanding of purchasing and supplier management processes.
• Strong organisational and coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with limited supervision.

Responsibilities

• Managing day-to-day purchasing activities and raising purchase orders.
• Monitoring supplier deliveries, lead times and outstanding orders.
• Maintaining supplier records and supporting supplier onboarding.
• Liaising with suppliers and expediting orders as required.
• Supporting supplier performance monitoring and administration.
• Assisting with project procurement planning and tracking project expenditure.
• Supporting project reporting, schedules and action trackers.
• Assisting with accounts payable/receivable, cashflow forecasting and expenditure tracking.
• Supporting monthly management reporting, budgeting and financial planning.

Skills

Procurement

Supplier management

Project support

MS Office

Communication skills

Tools

ERP/Business management system

Excel

Job description

We are recruiting a Business Administrator for a client in Leeds. This is a varied and hands‑on role that will sit at the heart of the day‑to‑day operation of the business. The successful candidate will provide support across procurement, supplier management, finance, project administration, logistics and general business operations.

The position would suit somebody who enjoys working in a broad role where no two days are quite the same and who is comfortable coordinating activity across suppliers, projects, finance and internal teams.

Business Administrator - The Role

Working closely with engineering, project and management teams, you will help ensure that purchasing, administration and operational processes run efficiently and accurately.

Key responsibilities will include:

• Managing day‑to‑day purchasing activities and raising purchase orders.
• Monitoring supplier deliveries, lead times and outstanding orders.
• Maintaining supplier records and supporting supplier onboarding.
• Liaising with suppliers and expediting orders where required.
• Supporting supplier performance monitoring and administration.
• Assisting with project procurement planning and tracking project expenditure and purchase commitments.
• Supporting project reporting, schedules and action trackers.
• Assisting with accounts payable, accounts receivable, cashflow forecasting and expenditure tracking.
• Supporting monthly management reporting, budgeting and financial planning activities.
• Providing administrative support for payroll, VAT and other business reporting requirements.
• Maintaining accurate information within the company's ERP/business management system.
• Processing goods receipts, purchasing transactions and inventory movements.
• Coordinating incoming and outgoing shipments.
• Preparing shipping and export documentation where required.
• Supporting stock control, stock takes and inventory accuracy.
• Coordinating the movement of materials between suppliers, customers and company facilities.
• Organising travel, accommodation, meetings and occasional company events.
• Maintaining company records, documentation and filing systems.
• Supporting quality, health & safety and compliance administration.
• Identifying opportunities to improve administrative and operational processes.

Business Administrator - About You

We are looking for an experienced administrator who is comfortable working across several areas of a business and managing multiple priorities.

• At least 5 years' experience within business administration, procurement administration, finance administration, project support or a similarly broad operational role.
• Previous experience working within an engineering, manufacturing or technology environment.
• A good understanding of purchasing and supplier management processes.
• Strong organisational and coordination skills.
• Strong Microsoft Office and general IT skills.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities and work effectively with limited supervision.

Business Administrator - The Opportunity

This is an opportunity to take on a genuinely varied position within an engineering‑led organisation, with responsibility spanning procurement, finance, projects, logistics and wider business administration.

The role will suit somebody who enjoys creating structure, keeping operations organised and becoming a trusted point of contact for colleagues, suppliers and other stakeholders.

If you are an experienced Business Administrator looking for a broad role within an engineering or manufacturing environment, we would be interested in hearing from you.