Business Administrator

Cameron Clarke Associates; East Midlands; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Health cash plan

Pension contribution

Life assurance

28 days leave + service days

Job summary

Archaeological Research Services Ltd seeks an experienced Business Administrator to support HR, finance and admin activities from our Bakewell head office. The role involves diary management, record-keeping, policy maintenance and ensuring legal compliance across GDPR and ISO standards.

You will coordinate HR processes, handle office leases, and support the Management Team with efficient admin and procurement.

Qualifications

• Experience in a standalone Business Administration role with HR and finance support preferred.
• Strong administration skills across diary management, filing, correspondence and record-keeping.
• Experience managing office premises and dealing with insurances.
• Excellent organisational skills and ability to prioritise deadlines.
• Clear verbal and written communication with attention to detail and professional approach.
• Proven ability to work as part of a team and support management.
• Experience maintaining policies, procedures and GDPR awareness.
• Experience with ISO quality management is desirable.

Responsibilities

• Deliver HR and Business Administration activities with the team.
• Provide secretarial and admin duties including reception, purchasing, post and filing.
• Manage diaries, meetings and CPD events coordination.
• Process purchase/sales ledger entries and expenses.
• Oversee office premises, leases and insurances.
• Support HR/Finance and provide coverage when needed.
• Undertake ISO internal audits and maintain QMS documentation.
• Assist with GDPR compliance and data protection tasks.
• Administer employee benefits and training records.
• Maintain company portals, procurement systems and contracts.
• Run the company diary and monitor service contracts.

Skills

Experience in a Business Admin role

Office administration

Office premises management

Insurance administration

Organisational and time management

Verbal and written communication

Attention to detail

Multitasking and deadlines

Professional and personable

Team player

HR and finance administration

Records and procedures

ISO internal auditing

GDPR compliance

PQQ portals

Job description

Business Administrator | Bakewell, Derbyshire | Full Time | Monday to Friday, 9:00 am – 5:00 pm | £26,000 – £32,000 per annum, depending on experience

Archaeological Research Services Ltd are a high-performing archaeological consultancy with a professional yet friendly culture, known for delivering high-quality commercial and research-based projects across the UK. Our Field Archaeology division is central to our success, and we pride ourselves on having many outstanding performers within our team.

The Role

We are seeking an experienced and highly organised Business Administrator to support the full range of Business Administration and HR activities and work closely with our Management Team.

The role will involve administration, office management, HR and finance support, logistics, ISO and quality management, record-keeping, written correspondence and maintaining company policies and procedures.

The successful candidate will be based at the Head Office in Bakewell, Derbyshire and will be accountable on a day-to-day basis to the Business Administration Manager. They are looking for someone with excellent communication skills, strong attention to detail and the ability to manage workloads effectively and deliver to deadlines.

Key Responsibilities

• Work with the Business Administration team to deliver HR and Business Administration activities
• Undertake secretarial and general administrative duties including tele, reception, purchasing, post, filing, correspondence, minute-taking and record-keeping
• Manage diaries, arrange meetings and coordinate CPD events
• Process purchase and sales ledger entries, expenses and company credit cards
• Manage landlords and office leases
• Provide support and cover across Business Administration, HR and Finance
• Undertake ISO internal auditing and maintain the quality management system
• Support GDPR compliance
• Administer company benefits including health cash plans, health insurance and life assurance
• Manage operational portals and keep them up to date and compliant, including PQQ portals
• Undertake office management responsibilities across the Head Office and other offices
• Manage company vehicles, including booking MOTs, servicing and coordinating repairs and maintenance
• Act as a Health and Safety ambassador, ensuring legal compliance within the Bakewell office and completing daily and monthly checks
• Complete HR administration including maintaining employee documents and files
• Update and maintain policies and procedures in line with employment law updates
• Support the full employee lifecycle from recruitment through to onboarding, training and exit
• Support the HR Lead with employee relations processes including absence management, performance and conduct
• Maintain the employee training matrix and arrange training courses
• Maintain the Company diary, including property leases, managerial appointments and service contract expiry dates
• Produce Purchase Orders for procurement
• Maintain equipment inventories and deal with Company insurances
• Promote and deliver the Vision, Mission and Culture of the Company
• Follow and enforce Company rules and procedures
• Undertake occasional travel for meetings, training and other business requirements
• Carry out any other duties allocated from time to time

Requirements

Essential

• Experience in a Business Administration role
• Strong experience across administration duties, including office management
• Experience managing office premises
• Experience dealing with company insurances
• Strong organisational and time management skills
• Excellent verbal and written communication skills
• Strong attention to detail
• Ability to manage multiple tasks and deliver to deadlines
• Professional and personable approach
• Ability to work effectively as part of a team
• Experience supporting HR and finance administration
• Experience maintaining records, policies and procedures

Desirable

• Experience working with a quality management system, including ISO internal auditing
• Experience supporting GDPR compliance and employee relations processes
• Experience managing operational portals, including PQQs

What’s In It For You

• Competitive salary of £26,000 – £32,000 depending on experience
• Commitment to training and career progression
• Health cash plan covering a range of health services
• Discounts and rewards on health, fitness and entertainment
• Attractive pension contribution
• Life assurance cover
• 28 days annual leave including Bank Holidays
• Additional annual leave linked to length of service, increasing by one day per additional year worked up to a maximum of 5 additional days
• Company branded attire
• Friendly management team and professional working environment
• Permanent position following a 5-month probation period
• 37.5 hours per week, excluding breaks

Your data will be handled in line with GDPR.