Business Administrator

JR United Kingdom; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in retail solutions is seeking a proactive Business Administrator to support Sales, Operations, and Finance teams. This full-time role involves processing sales administration, managing logistics, and ensuring efficient internal processes. The ideal candidate will have over 3 years of experience in business administration, preferably in manufacturing or retail, and proficiency with ERP systems. The company offers a supportive work environment with hybrid work options and a competitive benefits package.

Benefits

Private Healthcare

Pension

Bonus Scheme

Employee Assistance Program (EAP)

Free Parking

Cycle Storage

Qualifications

• Minimum 3+ years experience in office management or business administration.
• Proficiency with ERP systems is essential.

Responsibilities

• Processing sales and purchase administration using ERP system.
• Managing logistics and obtaining shipping quotations.
• Providing office support and ensuring health & safety compliance.

Skills

Office Management

Business Administration

Operations

Proficiency with ERP systems

Collaboration

Tools

Salesforce

Zoho

Teams

Trello

EXACT

Job description

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Company Overview

Phineas is a world-leading provider of retail solutions to multiple retailers globally, primarily designing, manufacturing, and supplying footwear and accessory display hangers. Our business is built around the value of excellent design and minimizing our impact on the environment.

Job Title

Business Administrator

Location

Phineas HQ, Bristol

Job Type

Full-time

Role Summary

We are seeking a proactive, detail-oriented Business Administrator to support our Sales, Operations, and Finance teams. This pivotal role reports to the Head of Finances & Operations and requires an experienced professional to ensure efficient sales administration, smooth internal processes, and accurate financial reporting.

Key Responsibilities

1. Processing sales and purchase administration using our ERP system (EXACT).
2. Liaising with our warehouse for order status updates and tracking information.
3. Advising customers on stock availability and delivery status.
4. Organizing the distribution of hanger samples to customers.
5. Managing logistics from start to finish, including export to EU and worldwide.
6. Obtaining quotations and calculating costs for UK and international shipping.
7. Operations Administration: Assisting with scheduling, logistics, and project coordination; managing audits (HIGG, GRS, SEDEX); maintaining documentation and workflows; supporting supplier management; monitoring and improving processes.
8. Finance Administration: Processing invoices, expenses, purchase orders; bank postings; reconciling records; supporting reporting and audits.
9. Office Administration: Providing office support, health & safety compliance, and facilities management.

Candidate Requirements

Minimum 3+ years experience in office management, business administration, or operations, preferably within manufacturing or retail sectors. Proficiency with ERP systems (e.g., Exact) is essential; experience with audit platforms (e.g., SEDEX) is highly desirable. Familiarity with cloud-based tools (e.g., Salesforce, Zoho, Teams, Trello) is also advantageous.

Personal Attributes

We value a proactive, energetic individual who can work independently, multi-task, and prioritize effectively. A collaborative approach and commitment to continuous improvement are essential.

Benefits

Working in a supportive, friendly environment with opportunities for hybrid work (home and Bristol HQ), free parking, and cycle storage. We are committed to environmental responsibility and charitable causes. Benefits include competitive salary, private healthcare, pension, bonus scheme, and Employee Assistance Program (EAP).