Business Administrator

Archaeological Research Services Finder; Bakewell CP; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Training & progression

Health cash plan

Pension contribution

Life assurance

28 days annual leave + bank holidays

Company branded attire

Probation period 5 months

37.5 hours per week

Job summary

Archaeological Research Services Ltd is seeking an experienced Business Administrator to join our Bakewell head office. You will support HR, finance, and general administration, handling diary management, procurement, record keeping and compliance with ISO standards.

The role requires strong organisational skills, attention to detail and the ability to work effectively with the Management Team to deliver services across the UK.

Qualifications

• Experience in a Business Administration role.
• Strong experience across administration duties including office management.
• Experience managing office premises and dealing with insurances.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to work as part of a team and coordinate with HR/Finance.

Responsibilities

• Deliver HR and Business Administration activities with the team.
• Carry out secretarial and general administrative duties (telephone, reception, filing, minute-taking).
• Manage diaries, meetings and CPD events.
• ProcessPurchase and sales ledger entries, expenses and credit card statements.
• Oversee office leases and landlords.
• Support HR and Finance administration and GDPR compliance.
• Audit ISO internal processes and maintain the quality management system.
• Maintain company policies and employment records.
• Support health insurance, benefits and insurance administration.
• Maintain procurement portals and property-related records.

Skills

Business Administration

Office management

HR administration

Finance administration

Communication skills

Time management

Multi-tasking

Teamwork

Tools

ISO internal auditing

GDPR compliance tools

Procurement portals (PQQs)

Insurance administration software

Job description

Business Administrator | Bakewell, Derbyshire | Full Time | Monday to Friday, 9:00 am - 5:00 pm | £26,000 - £32,000 per annum, depending on experience

Archaeological Research Services Ltd are a high-performing archaeological consultancy with a professional yet friendly culture, known for delivering high-quality commercial and research-based projects across the UK. Our Field Archaeology division is central to our success, and we pride ourselves on having many outstanding performers within our team.

The Role

We are seeking an experienced and highly organised Business Administrator to support the full range of Business Administration and HR activities and work closely with our Management Team.

The role will involve administration, office management, HR and finance support, logistics, ISO and quality management, record-keeping, written correspondence and maintaining company policies and procedures.

The successful candidate will be based at the Head Office in Bakewell, Derbyshire and will be accountable on a day-to-day basis to the Business Administration Manager. They are looking for someone with excellent communication skills, strong attention to detail and the ability to manage workloads effectively and deliver to deadlines.

Key Responsibilities

• Work with the Business Administration team to deliver HR and Business Administration activities
• Undertake secretarial and general administrative duties including telephone, reception, purchasing, post, filing, correspondence, minute-taking and record-keeping
• Manage diaries, arrange meetings and coordinate CPD events
• Process purchase and sales ledger entries, expenses and company credit cards
• Manage landlords and office leases
• Provide support and cover across Business Administration, HR and Finance
• Undertake ISO internal auditing and maintain the quality management system
• Support GDPR compliance
• Administer company benefits including health cash plans, health insurance and life assurance
• Manage operational portals and keep them up to date and compliant, including PQQ portals
• Undertake office management responsibilities across the Head Office and other offices
• Manage company vehicles, including booking MOTs, servicing and coordinating repairs and maintenance
• Act as a Health and Safety ambassador, ensuring legal compliance within the Bakewell office and completing daily and monthly checks
• Complete HR administration including maintaining employee documents and files
• Update and maintain policies and procedures in line with employment law updates
• Support the full employee lifecycle from recruitment through to onboarding, training and exit
• Support the HR Lead with employee relations processes including absence management, performance and conduct
• Maintain the employee training matrix and arrange training courses
• Maintain the Company diary, including property leases, managerial appointments and service contract expiry dates
• Produce Purchase Orders for procurement
• Maintain equipment inventories and deal with Company insurances
• Promote and deliver the Vision, Mission and Culture of the Company
• Follow and enforce Company rules and procedures
• Undertake occasional travel for meetings, training and other business requirements
• Carry out any other duties allocated from time to time

Requirements

Essential

• Experience in a Business Administration role
• Strong experience across administration duties, including office management
• Experience managing office premises
• Experience dealing with company insurances
• Strong organisational and time management skills
• Excellent verbal and written communication skills
• Strong attention to detail
• Ability to manage multiple tasks and deliver to deadlines
• Professional and personable approach
• Ability to work effectively as part of a team
• Experience supporting HR and finance administration
• Experience maintaining records, policies and procedures

Desirable

• Experience working with a quality management system, including ISO internal auditing
• Experience supporting GDPR compliance and employee relations processes
• Experience managing operational portals, including PQQs

What's In It For You

• Competitive salary of £26,000 - £32,000 depending on experience
• Commitment to training and career progression
• Health cash plan covering a range of health services
• Discounts and rewards on health, fitness and entertainment
• Attractive pension contribution
• Life assurance cover
• 28 days annual leave including Bank Holidays
• Additional annual leave linked to length of service, increasing by one day per additional year worked up to a maximum of 5 additional days
• Company branded attire
• Friendly management team and professional working environment
• Permanent position following a 5-month probation period
• 37.5 hours per week, excluding breaks

Your data will be handled in line with GDPR