Business Administration Apprentice

Realise; Peel Hill; On-site; GBP 16,000 - 21,000; Full time

Job summary

Ameon Utilities Ltd is seeking an Administration Assistant / Business Administration Apprentice to support the Construction and Pre-Construction teams. You will handle documentation, licensing, project filing and liaison with suppliers and authorities, ensuring accurate records and timely communication.

The successful candidate will undertake on-the-job training toward the Business Administrator Level 3 apprenticeship, with 20% off-the-job learning incorporated into the working day, and a

Qualifications

• GCSEs (A-C) including English and Maths.
• English Grade C or above and Maths Grade C or above.
• IT literate and proficient with basic office software.

Responsibilities

• Compile Job Packs for Construction dept.
• Apply for Council Highways licenses and monitor permits.
• Update United Utilities Master Tracker and inform managers.
• Issue documentation and manage project files and communications.
• Scan and archive documents and manage deliveries.

Skills

Communication

Attention to detail

Time management

Teamwork

Initiative

Work under pressure

Independent working

Customer liaison

Education

GCSEs A-C (English & Maths)

English GCSE C or above

Maths GCSE C or above

Tools

Microsoft Word

Microsoft Excel

Job description

Founded in 2008, Ameon Utilities Ltd are an established independent connections provider (ICP), delivering expert multi-utility installations that power the construction industry. We are seeking an Administration Assistant to support the day-to-day operations of our Construction and Pre-Construction departments. As a Business Administration Apprentice your role will include:

• Compiling Job Packs for our Construction dept. in line with the company's high standards and our NERS/WIRS & GIRS accreditations.
• Applying for Council Highways licenses, monitor the licenses in line with dates and information provided by the Project Managers. Closing the permits and issuing the reinstatement measures within the correct timescales stated by the local authority.
• Updating the United Utilities Master Tracker and relaying the information to the Contracts Manager and relevant Project Manager.
• Issuing United Utilities documentation, ie. Request for Works, SLO7, Vesting Certificates, B2B Connection Request etc.
• Download Boris reports and save them in the correct Project folder, informing the Contracts Manager and relevant Project Manager.
• Using Microsoft Nuance to reduce file sizes that are too large to email.
• Issuing sub-contractor and internal site staff weekly programmes
• Issuing Electric, Water and Gas Whereabouts to the relevant IDNO/DNO's.
• Raising approved purchase orders to subcontractors and suppliers.
• Issuing Lock & Sign requests to relevant IDNO/DNO's.
• Downloading Utility Records for projects.
• Taking deliveries and scanning delivery notes into the correct project folders.
• Scanning and saving completed Job Packs in the correct project folders.
• Updating Van Packs annually in line with our H&S advisor yearly audits.

Working Week Monday - Friday, typically 8.00-5.00

Qualifications

• GCSE's (or equivalent) A-C
• English Grade C or above
• Maths Grade C or above
• IT literate

Personal Qualities

• Positive, proactive "can-do" attitude
• Adaptable to change
• Ability to communicate clearly across different channels
• Good judgement in day-to-day decisions
• Effective problem-solving skills
• Ability to manage priorities and meet deadlines
• Ability to work effectively as part of a team

Skills Required

• Ability to communicate effectively, both verbally and non-verbally
• Have a good knowledge of Microsoft Word and Microsoft Excel.
• Pay attention to detail.
• Be able to work under pressure when required.
• Be able to work independently as well as part of a team.
• Ability to show and act on own initiative.
• Be able to manage own workload.
• Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.

Training to be Provided

Your full role and responsibilities will be set out by your employer. They will provide you with all of the on-the-job training you need to up-skill in your role, and your 20% off-the-job learning will be incorporated as part of your working day. You will be working towards the Business Administrator Level 3 apprenticeship standard, which includes:

• Knowledge, Skills and Behaviours
• Business Administrator L3 Apprenticeship Standard
• Functional skills in Maths and English if required