Business Administration Apprentice

The Methodist Church in Britain; Chesterfield; Remote; GBP 9,100 - 13,000; Full time

Benefits offered by this job

Level 3 Admin qualification

Hands-on experience

Support to develop

NHS apprentice wage

Job summary

Derbyshire Community Health Services NHS Foundation Trust offers an apprenticeship in Executive Administration. The post supports senior leaders, manages diaries, coordinates meetings, and prepares documents while studying towards a Level 3 Business Administration qualification.

The role works across an admin hub and SPA, with English and maths GCSEs required. You’ll gain hands-on NHS experience and develop IT skills in a supportive, matrix-style team.

Qualifications

• English GCSE grade A-C (9-4) or equivalent.
• Maths GCSE grade A-C (9-4) or equivalent.

Responsibilities

• Provide confidential, high-quality administration support to senior leaders.
• Maintain multiple diaries and coordinate meetings efficiently.
• Communicate diary and meeting information to relevant parties.
• Maintain documents, records, and shared systems.
• Manage correspondence.
• Maintain electronic filing systems.
• Update databases and trackers.
• Support shared team inboxes.
• Build working relationships with colleagues and stakeholders.
• Communicate information professionally and in a timely manner.
• Work flexibly in a matrix-working team delivering a consistent service across Executive portfolios.

Skills

Confidentiality & data protection

Verbal & written communication

Organisation & prioritisation

Microsoft 365

Learning new digital tools

Education

English GCSE A-C (9-4)

Maths GCSE A-C (9-4)

Tools

SystmOne

Job description

This apprenticeship sits in the Executive Administration Team at Derbyshire Community Health Services NHS Foundation Trust, supporting senior leaders across the executive portfolios. The core work is managing diaries, coordinating meetings, preparing documents and keeping correspondence, records and shared systems in order. Over 27 months the post-holder studies towards a Level 3 Business Administration qualification while working in a matrix-style team that moves between the admin hub and SPA. English and maths GCSEs at grade 4 or equivalent are required.

What the job involves

• Provide a confidential, high-quality administration support service to senior leaders
• Maintain multiple diaries and coordinate meetings efficiently
• Communicate diary and meeting information effectively to relevant parties
• Maintain documents, records, shared systems and administrative processes
• Manage correspondence
• Maintain electronic filing systems
• Update databases and trackers
• Support shared team inboxes
• Build working relationships with colleagues and stakeholders
• Communicate information professionally and in a timely manner
• Work flexibly in a matrix-working team delivering a consistent service across Executive portfolios

Qualifications

• English GCSE grade A-C (9-4) or equivalent
• Maths GCSE grade A-C (9-4) or equivalent

Skills & knowledge

• Understanding of confidentiality and data protection
• Excellent verbal and written communication skills
• Good organisational and prioritisation skills
• Recognises and works within the boundaries of own duties
• Confident in Microsoft 365 applications
• Adaptable to learning and using new digital tools

Other

• Flexible approach, including working between the admin hub and SPA
• Reliable and well organised
• Able to work as part of a team or independently
• Full commitment to learning and applying it in the workplace

Nice to have

• SystmOne experience
• Previous clerical experience
• Experience of working in a team

What’s offered

• Nationally recognised Level 3 Business Administration qualification
• Hands-on experience in a professional administration team
• Support to develop in the role
• Apprentice wage of £8.00 an hour for the first 12 months, then national minimum wage for age
• Possible pay preservation for existing NHS employees