BUILDING & FACILITIES MANAGER (THE PROSPECT BUILDING)

AMAAD; West of England; On-site; GBP 35,000 - 37,000; Full time

Job summary

AMAAD is seeking a Building & Facilities Manager for The Prospect Building in Bristol. The role focuses on maintenance, management, and development of the building, site and facilities, including event preparation and project management of improvement works.

Key responsibilities include overseeing maintenance, coordinating safety, managing contractors, budgeting, and ensuring smooth daily operations with on-site teams.

Qualifications

• Essential: 4+ years of experience in facility, site, equipment or building management, maintenance, or repairs.
• Experience managing projects from conception to completion within a budget.
• Hands-on attitude to oversee a dynamic environment with daily challenges.
• Proactive, practical, can-do outlook and approach to work.

Responsibilities

• Oversee maintenance and daily checks of facility systems including electrical, plumbing, lighting and mechanical equipment.
• Coordinate safety processes and ensure site safety information is up to date.
• Source, hire and manage site contractors; review work for quality and compliance.
• Manage daily site operations, bookings, suppliers, cleaners and security coordination.
• Maintain annual facility maintenance budget and procurement processes.

Skills

Facility management

Project management

Budgeting

Safety compliance

Communication

Hands-on repairs

Job description

BUILDING & FACILITIES MANAGER (THE PROSPECT BUILDING)

Reporting to: General Manager

Location: On site at The Prospect Building, Bristol

Salary: £35,000 - £37,000

Working Hours: Monday-Friday, with out of hours show work and weekend work a core part of the role.

Overview

A key part of a vibrant and hardworking team, this role is responsible for the maintenance, management, and development of the building, site, and facilities including preparation for a range of events, and project management of improvement works.

Maintenance:

• Oversee maintenance and daily checks of all facility systems including electrical, plumbing, lighting, mechanical equipment, structural components, site and production infrastructure.
• Perform routine inspections of interior and exterior building conditions.
• Schedule and execute preventative maintenance tasks to reduce downtime and extend equipment life.
• Manage and maintain tools, equipment, and maintenance supplies inventory.
• Implement and manage sign in and out system
• Develop maintenance logs, service schedules, and operational checklists.
• Work with the General Manager and to research, assess, and develop building upgrade and facility enhancement projects in line with the venue development and long-term goals, then manage and execute.
• Coordinate timelines, budgets, and contractor activities, ensuring building and site works have minimal disruption.

Safety:

• Communication and collaboration with staff and contractors to ensure safety processes are embedded into all venue activity
• Ensure all building / site related safety policies, processes and site safety information is clear and up to date.
• Responsible for ensuring site wide logging of all building & site related safety and maintenance checks.
• Ensure venue is always up to date with all surveys/regulations/certifications (e.g. asbestos / FRA).
• Monitor and maintain fire protection systems, including alarms, extinguishers, sprinklers, emergency signage, and ensue regular checks are in place and logged. Take ownership for Fire Safety Management Plan and implementation.
• Inspect and maintain emergency exits, evacuation routes, and crowd-flow areas.
• Keep accurate safety records and documentation for inspections or permits and all other safety activity.- Ensuring passing on of relevant safety information to staff, contractor and visitors.
• Liaising with Safety Advisor when necessary, feeding back to General Manager and Operations Director.

Contractor Oversight:

• Source, hire, and manage site and building contractors (electricians, plumbers, structural engineers, etc.), Review work for quality, safety, and compliance with legislation and industry standards.
• Maintain positive, cost-effective relationships, negotiate service agreements, and, ensure companywide processes are followed.

Operations:

• Ensure the full site is prepared for its daily use, booking and managing the suppliers/staff to make this happen (e.g. cleaners, bins, sanitation, site crew, technical crew).
• Support setup of infrastructure when needed (e.g. fencing, signage, protective flooring, seating).
• Respond to facility-related issues quickly during operational hours.
• Manage locks, keys, access control, and security systems in coordination with GM and AMAAD and security staff.

Budgeting & Resource:

• Manage the annual facility maintenance budget and specific lines in the event budgets.
• Manage payment of suppliers, site staff and utilities, ensure companywide processes are followed in terms of contacting, invoicing and payment processing.
• Track expenses related to repairs, equipment, and services and ensure budget lines are not exceeded.
• Recommend cost-effective solutions and long-term strategies.
• Manage procurement of supplies, consumables, tools, and spare parts.

REQUIREMENTS:

Essential

• Proactive, practical, can-do outlook and approach to work.
• 4+ years of experience in facility, site, equipment or building management, maintenance, or repairs.
• Experience managing projects from conception to completion, to a budget.
• Experience maintaining and fixing things (machines, equipment, vehicles).
• Willingness to be on site, this is not a work from home position!
• Understanding of equipment, facilities, venues, sites, and ideally events.
• Hands on attitude to oversee a dynamic environment with daily challenges.
• Safety conscious and compliance focussed.
• Ability to communicate with a range of people and work effectively as part of a small (but perfectly formed) team.
• Ability to work independently and handle hands-on repairs and DIY.- Organisation, attention to detail, troubleshooting, problem solving, I.T and communication skills.
• Availability for some evenings, weekends, or emergency on-call needs as required.

Desirable

• Familiarity with safety legislation (H&S at work act / CDM), training preferable.
• Experience preferably in an event space, venue, event site, or festival.
• Ability to read technical drawings, manuals, schematics, and building plans.
• Forklift, picker license.

Equal Opportunities

We are committed to providing equal employment opportunities for all applicants, and to providing employees with a positive and supportive work environment. We actively encourage applications from those with diverse backgrounds and experiences, and/or from marginalised communities.