PROGRAMMING ASSISTANT (THE PROSPECT BUILDING, BRISTOL)

AMAAD; West of England; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Pension and other benefits

Job summary

AMAAD is seeking a proactive diary management and programming support professional to join The Prospect Building team in Bristol. You will coordinate the programming diary, liaise with bookings, production, marketing, finance and venues to ensure accurate event information and timely communication.

With 2+ years in venues, festivals or agency roles, you will navigate the UK live music scene, manage multiple projects, handle contracts and advances, and support the delivery of all events from

Qualifications

• 2+ years’ experience with bookers and programmers in venues, festivals, events or on the agent side (or equivalent).
• Strong understanding of the UK live music and events industry.
• Experience dealing with promoters, agents or event organisers.
• Excellent organisational, diary management and administration skills with excellent attention to detail.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Confident working across departments in a fast-paced environment.
• Experience using event management, ticketing, payment and contracting systems.
• Knowledge of venue operations, production and event logistics.

Responsibilities

• Diary management, administration and advancing for AMAAD events at The Prospect Building and offsite venues.
• Coordinate with Bookings, General Manager, Production, Marketing, Finance, Operations and AMAAD Head Office to share accurate event information and timelines.
• Oversee hire contracts, administer fees, track payments and ensure costs are captured in budgets and recharged when needed.
• Manage artist advances for AMAAD promoted shows and coordinate show-day Front of House functions; act as main contact for external promoters.
• Respond to venue hire inquiries promptly and develop briefs with the Prospect Building team.

Skills

Diary management

Coordination

Communication

Live music industry

Promoter liaison

Project management

Interdepartmental collaboration

Contracts & payments systems

Venue operations knowledge

Job description

Overview

Location: Bristol, minimum of 3 days in the office a week and attendance at relevant shows
Reports To: General Manager
Salary: 29k-32k dependant on experience
Type: Full time / permanent
Start Date: Jan 2027

Responsible for the diary management The Prospect Building, Bristol, ensuring seamless administration and communication across all departments to support the planning and delivery of all events.

Responsibilities

Diary Management, Administration, Advancing

• Manage the programming diary, ensure it is accurate, up to date, diary protocol is followed, and key contributors are communicated with in a timely manner.
• Work closely and communicate clearly with: Bookings, General Manager, Production, Marketing, Finance, Operations, both at The Prospect Building, externally, and AMAAD Head Office to ensure accurate event info is shared and documented to support smooth delivery of all events.
• Oversee contracting of hire agreements, administer hire fees, ensure payments and costs are captured in the relevant budgets and recharged to the promoter P&L where necessary, and post event settlements are seamless and on time.
• Manage the artist advance for AMAAD promoted shows and run the AL function on show days. For external shows be the main point of contact for promoters and ensure they have all the relevant venue and event info to compete their advance.
• Respond to venue hire enquiries in a timely manner, working with the wider Prospect Building team to develop briefs and coordinate responses.

Programming Support

• Support the Bookings team (central / HO) & Head of Events and City Partnerships with researching and resourcing new promoters, event concepts, and support line ups.
• Maintain excellent relationships with promoters, agents and event organisers.
• Track event trends and seasonal patterns affecting attendance, ticket sales, bar revenue and customer behaviour.

Experience & Skills

Essential

• 2 + years’ experience working with bookers and programmers in venues, festivals events or on the agent / management side
• Strong understanding of the UK live music and events industry
• Experience dealing with promoters, agents or event organisers
• Excellent organisational, diary management and administration skills with excellent attention to detail.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Confident working across departments in a fast-paced environment.
• Experience using event management, ticketing, payment, financial contracting systems.
• Knowledge of venue operations, production and event logistics.

Who We Are

The Prospect Building is Bristol’s home for culture, creativity and connection - a 25,000-square-foot venue rooted in the city’s industrial heritage. We bring together major artists, emerging talent, local creatives and communities under one roof.

We’re here to create memorable experiences, champion Bristol’s creative scene and make culture as accessible and inclusive as possible. The Prospect Building is a place for everyone to connect, create and celebrate.

What We Offer

Competitive pay, pension and other benefits

Opportunity to work in an exciting, innovative and growing organisation and to develop skills.

Equal Opportunities

We are committed to providing equal employment opportunities for all applicants, and to providing employees with a positive and supportive work environment. We actively encourage applications from those with diverse backgrounds and experiences, and/or from marginalised communities.