Bookkeeper / Office Administrator

Confidential; Newburn; On-site; GBP 17,000 - 24,000; Part time

Job summary

Confidential in Newburn, Newcastle is seeking a Bookkeeper / Office Administrator for a part-time role up to 24 hours per week, with a 4-day working week and shifts 9am-3pm or 10am-4pm. The role combines bookkeeping with general office administration within a small family-run team.

You will manage sales and purchase ledgers, VAT returns, bank reconciliations, and provide ad hoc management information, while maintaining confidentiality and supporting the team in enquiries.

Qualifications

• Bookkeeping qualification or proven experience.
• Proficiency in Xero and Hubdoc (essential).
• Excellent organisational skills with meticulous attention to detail.
• Outstanding communication skills, both verbal and written.
• Full UK driving licence (essential).
• Clear DBS check.

Responsibilities

• Prepare invoices and maintain the sales ledger.
• Manage the purchase ledger from processing invoices to payments.
• Reconcile bank statements and credit card statements.
• Prepare and submit quarterly VAT returns.
• Preparing trial balances.
• Provide management information on an ad hoc basis.
• Support with year-end procedures.
• General administration duties.
• Support the team in answering incoming calls and enquiries.
• Actively optimise supplier costs to minimise expenditure.
• Petty cash invoicing.

Skills

Bookkeeping

Xero

Hubdoc

Organisational skills

Communication skills

Driving licence

DBS check

Education

Bookkeeping qualification

Tools

Xero

Hubdoc

Job description

Bookkeeper / Office Administrator

Newburn, Newcastle

Pay: £15.00 per hour

Shift time: 9am - 3pm or 10am - 4pm (whatever you prefer)

PLEASE NOTE WE ARE NOT IN A POSITION TO OFFER SPONSORSHIP

A local family run business are seeking an enthusiastic, well organised, reliable, pragmatic and structured individual with strong attention to detail to join our small team at our site in Newburn Newcastle.

This is not your typical role, as a Bookkeeper / Administrator you will be responsible for a diverse range of tasks covering different areas of the family group across 4 different businesses.

Main duties

• Prepare invoices and maintain the sales ledger
• Manage the purchase ledger from processing purchase invoices through to making payments
• Reconcile bank statements and credit card statements
• Prepare and submit quarterly VAT returns
• Preparing trial balances
• Provide management information on an ad hoc basis
• Support with year-end procedures
• General administration duties
• Support the team in answering incoming calls and deal with enquiries.
• Actively optimise supplier costs to minimise expenditure
• Petty cash invoicing

Requirements

• Bookkeeping qualification or proven experience
• Proficiency in IT software packages including Xero and Hubdoc (essential)
• Excellent organisational skills with meticulous attention to detail
• Outstanding communication skills, both verbal and written
• Ability to retain confidentiality at all times
• Full UK driving licence (essential)
• Clear DBS check

Skills/Qualities

• Strong confident telephone manner
• Enthusiasm with a can-do attitude
• Willingness to contribute to the team
• Ability to work on own initiative
• Flexibility around working hours if necessary
• Reliability

Schedule

• Part time, up to 24 hours per week
• 4 day working week

Experience

• Bookkeeping 3 years (essential)
• Administration (preferred)