Bookkeeper / Office Administrator

Rotherwood; Long Lee; On-site; GBP 26,000 - 32,000; Full time

Job summary

Rotherwood is seeking an organised Bookkeeper / Office Administrator to join our team on a permanent basis. The role combines day-to-day bookkeeping with general office administration, with Sage experience essential and VAT/compliance tasks.

This full-time position offers a salary of £29,000 per annum, negotiable by experience, and a 37.25 hour week. The successful candidate will manage own workload, maintain accurate records and support the wider office team.

Qualifications

• Sage training and practical experience is essential.
• AAT or similar accounting qualification is preferred.
• Experience with VAT, reconciliations and financial processes.
• Experience with online banking, supplier payments and month-end procedures.
• Ability to carry out year-end procedures and prepare supporting information.

Responsibilities

• Bookkeeping & Accounts: Input and process supplier invoices, complete supplier payment runs and reconcile supplier statements.
• Raise customer invoices, including Sales and Commercial Invoices, and arrange appropriate freight where required.
• Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.
• Input wage and salary figures into Sage, reconcile Tax and National Insurance accounts and complete pension submissions.
• Process and record foreign exchange transactions.
• Month-End & Year-End Procedures: Complete month-end bookkeeping procedures, including prepayments, reconciliations and relevant Sage reports.
• Review accounts for accuracy, investigate discrepancies and ensure all month-end procedures are completed within the relevant deadlines.
• Complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting/review.
• Run relevant Sage reports, provide supporting information and assist with any year-end queries or additional requirements.
• General Office Administration: Complete weekly filing, maintain organised records and match commercial documentation, including proof of export records.
• Order stationery and general office supplies and provide general administrative support to the business.
• Assist with additional administrative duties and systems following appropriate training.

Skills

Attention to detail

Organised

Communication skills

Numeracy

Education

AAT or accounting qualification

Tools

Sage

Job description

Salary: £29,000 per annum, with salary negotiable depending on experience.

Hours: 37.25 hours per week, representing the standard full-time office working hours.

Do you have the following skills, experience and drive to succeed in this role Find out below.

Working Hours

Monday-Thursday: 08:30-16:30

Friday: 08:30-13:45

Flexibility: Increased or adjusted weekly hours may be considered to suit the successful candidate, with some flexibility available where required. The hourly rate/salary will be negotiable depending on experience, skills and agreed working hours.

About The Role

We are looking for an organised and detail-focused Bookkeeper / Office Administrator to join our client's team on a permanent basis.

The successful candidate will have practical bookkeeping/accounts experience and Sage training and experience is essential. An AAT or similar accounting qualification is preferred.

This is a varied role combining day-to-day bookkeeping and accounts responsibilities with general office administration. Full training will be provided on our other systems and on additional administrative duties where required.

Accuracy, attention to detail and a methodical approach are essential, alongside the ability to manage your own workload and work proactively.

Key Responsibilities

• Bookkeeping & Accounts: Input and process supplier invoices, complete supplier payment runs and reconcile supplier statements, investigating any discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices, and arrange appropriate freight where required.
• Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.
• Input wage and salary figures into Sage, reconcile Tax and National Insurance (NI) accounts and complete pension submissions.
• Process and record foreign exchange transactions.
• Month-End & Year-End Procedures: Complete month-end bookkeeping procedures, including prepayments, reconciliations and relevant Sage reports.
• Review accounts for accuracy, investigate discrepancies and ensure all month-end procedures are completed within the relevant deadlines.
• Complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting/review.
• Run relevant Sage reports, provide supporting information and assist with any year-end queries or additional requirements.
• General Office Administration: Complete weekly filing, maintain organised records and match commercial documentation, including proof of export records.
• Order stationery and general office supplies and provide general administrative support to the business.
• Assist with additional administrative duties and systems following appropriate training.

Skills & Experience

• Sage training and practical experience is essential.
• AAT or a similar accounting qualification is preferred.
• Previous bookkeeping/accounts experience, with a good understanding of VAT, reconciliations and financial processes.
• Experience with online banking, supplier payments and month-end procedures.
• Ability to carry out year-end procedures and prepare supporting information.
• Strong attention to detail, accuracy, organisation and time-management skills.
• Confident communication skills when dealing with customers, suppliers and colleagues.
• Good IT skills and the ability to learn new systems quickly.
• Ability to work independently, manage your own workload and support the wider office team.

Key Attributes

The successful candidate will be reliable, organised, accurate and methodical, with a proactive approach and the ability to handle confidential financial information professionally.

The Opportunity

This is a permanent position offering a varied mix of bookkeeping, accounts and office administration responsibilities within the business.

The company is open to discussing working hours and salary depending on the successful candidate's experience and requirements, while the standard full-time position is 37.25 hours per week at £29,000 per annum.