Bookkeeper/Office Administrator

Rotherwood; Long Lee; On-site; GBP 14,000 - 21,000; Part time

Job summary

Rotherwood is seeking a meticulous Bookkeeper / Office Administrator to join our team. You will be Sage trained, with an AAT or similar qualification preferred, and will handle supplier invoices, payments, VAT returns, payroll inputs and year-end tasks. Full training will be provided for additional admin duties.

This part-time role (27.15 hours/week, Mon-Fri) offers an organised environment with emphasis on accuracy, confidentiality, and timely financial reporting.

Qualifications

• Sage training and practical experience is essential.
• AAT or a similar accounting qualification preferred.
• Previous bookkeeping/accounts experience.
• Good understanding of VAT and ability to check VAT returns.
• Experience with online banking and supplier payment processes.
• Experience with month-end procedures, including prepayments and Sage reporting.
• Ability to carry out year-end procedures and prepare supporting information.

Responsibilities

• Input and process supplier invoices.
• Complete supplier payment runs using online banking with high accuracy.
• Reconcile supplier statements and investigate discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices.
• Arrange appropriate freight as part of invoicing.
• Carry out credit control duties and chase payments.
• Reconcile bank statements and maintain financial records.
• Prepare and check VAT returns and submit to HMRC.
• Input wage and salary figures in Sage and reconcile NI accounts.
• Complete pension submissions and maintain pension records.
• Process foreign exchange transactions.
• Run month-end procedures and reconciliations; prepare year-end information.

Skills

Sage experience

AAT qualification

Bookkeeping

VAT knowledge

Online banking

Month-end procedures

Year-end procedures

Attention to detail

Organisation

Communication skills

IT skills

Independent worker

Education

AAT or similar accounting qualification

Tools

Sage

Job description

Job Description – Bookkeeper / Office Administrator

Rate of Pay: DOE

Contracted Hours: 27.15 per week Monday to Friday

About The Role

We are looking for an organised and detail-focused Bookkeeper / Office Administrator to join our team. The successful candidate will need to be Sage trained, with an AAT or similar accounting qualification preferred.

Full training will be provided on our other systems and on additional administrative duties where required. Accuracy, attention to detail and a methodical approach are essential for this role.

Key Responsibilities

• Input and process supplier invoices.
• Complete supplier payment runs using online banking, ensuring a high level of accuracy at all times.
• Reconcile supplier statements against account ledgers and investigate any discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices.
• Arrange appropriate freight where required as part of the invoicing process.
• Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.
• Input wage and salary figures into Sage and reconcile Tax and National Insurance (NI) accounts.
• Complete pension submissions and maintain accurate pension records.
• Process and record foreign exchange transactions.

Month-End & Year-End Procedures

• Complete month-end bookkeeping procedures, ensuring all accounts are accurate and up to date.
• Process and reconcile prepayments, ensuring they are correctly allocated to the relevant accounting periods.
• Run specific month-end reports from Sage and review them for accuracy.
• Complete month-end reconciliations and investigate and resolve any discrepancies.
• Ensure all required month-end procedures are completed accurately and within the relevant deadlines.
• Have the ability to complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting and/or review.
• Run relevant Sage reports and provide supporting information required for the year-end process.
• Assist with any queries or additional requirements relating to the year-end accounts.

General Office Administration

• Complete weekly filing and maintain organised records.
• Match commercial documentation and maintain proof of export records.
• Order stationery and general office supplies.
• Provide general administrative support to the business as required.
• Assist with additional administrative duties and systems following appropriate training.

Skills & Experience

• Sage training and practical experience is essential.
• AAT or a similar accounting qualification is preferred.
• Previous bookkeeping/accounts experience.
• Good understanding of VAT and the ability to check VAT returns for accuracy.
• Experience with online banking and supplier payment processes.
• Experience with month-end procedures, including prepayments and Sage reporting.
• Ability to carry out year-end procedures and prepare supporting information.
• Strong attention to detail and a high level of accuracy.
• Good organisational and time-management skills.
• Confident communication skills, particularly when dealing with customers and suppliers.
• Good IT skills and the ability to learn new systems quickly.
• Ability to work independently while also supporting the wider office team.

Key Attributes

• Reliable and organised.
• Accurate and methodical.
• Proactive and able to manage their own workload.
• Comfortable handling confidential financial information.
• Professional and confident when communicating with customers, suppliers and colleagues.
• Willing to learn and take on additional responsibilities as required