Board & Governance Assistant (12‑Month FTC)

MS Amlin Corporate Services Limited; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working model

Office in London (hybrid)

Job summary

MS Amlin is seeking a Company Secretarial Assistant on a 12-month fixed term contract in London. You will provide governance and administrative support, coordinating Board and committee activity, calendars and documentation.

The role involves papers, templates and KYC/documents, with collaboration across senior stakeholders and teams. You will help maintain an AI-enabled governance framework and contribute to process improvements while managing requests daily and supporting directors' training

Qualifications

• Experience in company secretarial or governance environment beneficial but not essential.
• Highly organised with ability to manage competing deadlines.
• Strong attention to detail and accuracy.
• Good communication with senior stakeholders and colleagues across the business.

Responsibilities

• Support meeting management for Board and committee meetings with governance colleagues and stakeholders.
• Maintain attendance trackers, action logs and meeting administration records.
• Prepare first drafts of agendas and collate papers for review.
• Own the annual Board and committee calendar and deadlines communications.
• Manage the Company Secretarial inbox and respond to queries.
• Develop and maintain the SharePoint site, templates and calendars.
• Assist with drafting routine Company Secretarial documents and KYC forms.
• Support director training programmes and AI-enabled governance processes.

Skills

Organised

Attention to detail

Communication

MS 365

SharePoint

AI tools interest

Tools

Microsoft 365

SharePoint

Outlook

Teams

AI tools

Job description

MS Amlin is seeking a Company Secretarial Assistant on a 12-month fixed term contract in London. You will provide governance and administrative support, coordinating Board and committee activity, calendars and documentation.

The role involves papers, templates and KYC/documents, with collaboration across senior stakeholders and teams. You will help maintain an AI-enabled governance framework and contribute to process improvements while managing requests daily and supporting directors' training