Billing Specialist

Rapiscan Systems; Redhill; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A global security solutions leader is seeking an Invoicing Administrator located in Redhill, Surrey. This hybrid role involves ensuring accurate customer invoicing and collaborating with multiple departments. The ideal candidate will have experience in a manufacturing environment, proficiency in Microsoft Excel and Word, and familiarity with ERP systems like Dynamics 365. Strong attention to detail and communication skills are essential for success in this fast-paced position. Opportunities for professional development are also supported.

Qualifications

• Experience working in a manufacturing environment.
• High levels of accuracy, numeracy, and attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Ensure accurate and timely processing of customer invoices.
• Manage invoicing requirements across multiple countries.
• Collaborate with internal teams to resolve billing discrepancies.
• Support audit activities and ensure compliance.

Skills

Microsoft Excel

Microsoft Word

Data analysis

Understanding of European VAT regulations

Collaboration

Organizational skills

Problem-solving

Communication skills

Tools

ERP systems (Dynamics 365)

Job description

Location

Redhill, Surrey - Hybrid – Office & Home Working

Department

Finance / Operations

About Rapiscan Systems

Rapiscan Systems is a global leader in the manufacture and supply of advanced security inspection and scanning solutions. Our customers span aviation, ports and borders, law enforcement, and critical infrastructure. We are committed to helping customers address complex security challenges with industry‑leading technology and expert support.

Due to continued business growth and an increase in invoicing volume and complexity, we are expanding our team with the addition of an Invoicing Administrator.

Role Overview

The Invoicing Administrator is responsible for ensuring the complete, accurate and timely processing of all customer invoices. The role requires strong collaboration with Finance and multiple internal departments, supporting process improvements and contributing to broader financial objectives. This position also plays an important role in compliance activities and supporting audits across several regions.

This is a hybrid role, offering a balance of office-based and home working.

Key Responsibilities

• Customer Invoicing & Documentation
• Review customer invoice requests to ensure compliance with contract terms, taxation rules, and internal financial policies.
• Raise customer invoices, credit notes, pro-forma invoices, and intercompany debit notes.
• Manage invoicing requirements across multiple countries, each with differing tax and contractual obligations.

• Cross‑Functional Collaboration
• Work closely with internal teams to resolve billing discrepancies and enhance service delivery.
• Coordinate activities across departments, business units, countries, and time zones.
• Support month-end close activities, including journal entries and reporting via the Projects module.
• Participate in annual external and internal audits (US, UK, and SOX), providing accurate and timely documentation.
• Maintain high standards of accuracy and adherence to compliance frameworks.
• Identify opportunities for efficiency improvements within the invoicing process.
• Support general finance and operational requests as required.
• Present information clearly and concisely to both small and large audiences.

Skills & Experience Required

• Experience working in a manufacturing environment.
• Strong proficiency in Microsoft Excel and Word, with the ability to perform data analysis.
• Experience using ERP systems (Dynamics 365 highly advantageous).
• High levels of accuracy, numeracy, and attention to detail.
• Ability to work independently and as part of a team, managing multiple priorities in a fast‑changing environment.
• Excellent organisational skills and logical problem‑solving ability.
• Strong communication skills, capable of explaining information clearly and confidently.
• Knowledge of European VAT regulations.
• Experience supporting compliance frameworks such as Sarbanes-Oxley (SOX).

Personal Attributes

• Self‑motivated and keen to learn.
• Adaptable and comfortable working in a dynamic environment.
• Confident interacting with stakeholders at all levels.
• Collaborative, proactive, and solutions-focused.