Billing & Invoicing Specialist

Arcus FM; London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading company based in London is looking for a Billing and Invoicing Specialist to join their team on a permanent basis. This role involves managing cost recovery processes, liaising with suppliers, and enhancing efficiency in billing practices. The ideal candidate will have significant sales ledger experience, strong Excel proficiency, and attention to detail.

Benefits

Up to 4% discretionary bonus

25 days holiday plus bank holidays

Group personal pension (5-6% contributions)

Life assurance, free eye tests, and glasses contribution

Learning & development opportunities, funded training

Cycle to Work Scheme

Health cash plan

Discounts at B&Q/Trade Point and Nuffield Fitness

Qualifications

• Extensive sales ledger experience in a fast-paced environment.
• Excellent Excel skills and adaptability to new systems.
• Exceptional attention to detail and ability to retain information quickly.

Responsibilities

• Capture and record all materials and sub-contractor costs to maximize cost recovery.
• Provide analysis and reporting on cost recovery for multiple clients.
• Liaise with internal departments and external suppliers for timely invoice processing.

Skills

Attention to detail

Adaptability

Excel

Tools

Verisae

Aeromark

Infor

Job description

Overview

We are recruiting an experienced Billing and Invoicing Specialist to join us on a permanent basis at our Upminster site, currently working a hybrid model (2 days in the office).

Responsibilities

1. Capture and record all materials and sub-contractor costs on billing systems to maximize cost recovery.
2. Provide analysis and reporting on cost recovery ratios for multiple clients.
3. Liaise with internal departments and external suppliers to ensure timely receipt and recording of purchase invoices.
4. Build strong relationships with suppliers and proactively pursue subcontractors for required paperwork and invoices.
5. Ensure all chargeable costs outside scope are captured for recovery.
6. Report rejected work orders to the Commercial Analyst for review and escalation.
7. Monitor work orders to meet KPI deadlines.
8. Assist credit control with invoicing to maximize cash flow.
9. Prepare management reports and analyses as requested.
10. Review and improve processes and systems for efficiency.
11. Document procedures to preserve company knowledge.
12. Train new staff as needed.

Qualifications

1. Extensive sales ledger experience in a fast-paced environment.
2. Exceptional attention to detail and ability to retain information quickly.
3. Experience with systems such as Verisae, Aeromark, and Infor is advantageous.
4. Excellent Excel skills and adaptability to new systems.

Benefits

• Salary up to £30,000 depending on experience.
• Up to 4% discretionary bonus.
• 25 days holiday plus bank holidays.
• Group personal pension (5-6% contributions).
• Life assurance, free eye tests, and glasses contribution.
• Learning & development opportunities, funded training, and sponsorship schemes.
• Cycle to Work Scheme, health cash plan, and discounts at B&Q/Trade Point and Nuffield Fitness.

Application

Don’t miss out on this great opportunity. Apply today by clicking the ‘apply’ button.