Bid & Proposal Manager

Malt; Greater London; Hybrid; GBP 70,000 - 110,000; Full time

Benefits offered by this job

Stock options

Lunch vouchers

Transportation allowance

Healthcare insurance

RTT

Gym membership

Sabbatical

Free books

Remote work: Hybrid policy

Job summary

Malt is seeking an experienced Bid & Proposal Manager to own the end-to-end response process for international tenders from intake to submission. You will coordinate cross-functional inputs with sales, account management, legal, and IT security teams, and drive a scalable, AI-driven proposal architecture to accelerate international revenue growth.

Based in our London office, the role requires strong content governance, data-driven insights, and a demonstrated track record in complex B2B proposal

Qualifications

• 8–10 years proven bid management, proposal development, or professional writing in fast-paced B2B environments.
• Native level English required; able to handle international tenders and collaborate with global teams.

Responsibilities

• Lead end-to-end bid management for international tenders from intake to submission.
• Coordinate cross-functional inputs and collaborate with sales, account management and legal teams.

Skills

Bid management

Proposal writing

English - native

Project management

Stakeholder collaboration

Content management

Data analysis

MaltyAI

Tools

MaltyAI

Job description

Discover our galaxy

Join the Future of Work ! Malt is Europe's leading freelance marketplace, connecting over 1,000,000 talented freelancers with 100,000+ companies. Founded in 2013, we're transforming how work gets done through our tech-powered, human-centered platform. What makes us different:

• A diverse team of 600 Malters across 6 European countries
• A culture that champions equality (50% of our Comex are women) and inclusive growth
• Backed by top investors including ISAI, Serena Capital, Eurazeo Growth, Goldman Sachs, and BPI
• A mission to give everyone the freedom to work differently

Explore your future career

As our Bid & Proposal Manager, your mission is to partner with sales and account management teams to deliver high-impact, professional, and winning bids & proposals for complex international requirements.

Operating out of our London office as a core pillar of our global enablement strategy, you will own the market requirements, coordinate complex B2B deals across global boundaries, and build out a scalable, AI-driven proposal architecture to directly drive international revenue growth.

Key Responsibilities

• End-to-End Bid Management: Lead and manage the end-to-end response process for international tenders (RFPs) from intake to submission, ensuring all technical, legal, and commercial questions are compelling, compliant, and accurately answered.
• Win Strategy & Collaboration: Partner with commercial opportunity/contract owners, sales, and account management teams to identify client priorities, define “win themes,” and coordinate cross-functional inputs from subject matter experts across the organization.
• Deal Scoring & Governance: Structure, implement, and drive the adoption of a formal deal scoring methodology. Prioritize deals with the highest potential value, strategic alignment, and win likelihood, and actively facilitate critical “Bid/No-Bid” discussions to optimize resource allocation.
• Global Content Architecture: Establish, curate, and maintain Malt’s international “Single Source of Truth” RFP content library (covering current GTM records, country-specific offers, rules of pursuit, legal, IT security, and data privacy practices).
• AI Adoption & Scaling: Drive the usage metrics, optimization, and team-wide adoption of our internal MaltyAI RFP assistant to scale content delivery and maximize response efficiency.
• Data-Driven Insights: Track, analyze, and report on RFP/proposal data, win/loss rates, core reasons for outcomes, and competitor movements to continuously improve international success rates.
• Content Excellence: Draft, edit, and review clear, professional, and high-impact content that powerfully sells the commercial value of Malt to enterprise clients.
• Commercial Acumen: Strong commercial awareness with the ability to connect cross-functionally, facilitate collaboration, encourage creative problem‑solving, and confidently navigate conflict across teams.
• Relevant experience (8-10 years): Proven track record in bid management, proposal development, or professional writing within a fast-paced complex B2B environment.
• Project Management & Detail: Superb project management skills with a proven ability to track milestones, prioritize effectively, and deliver high-quality proposals under tight deadlines with meticulous attention to detail.
• Knowledge Management: Skilled in constructing, organizing, and maintaining comprehensive standardized content libraries to scale documentation globally.
• Native level in English is mandatory, as you will handle international tenders and align with global teams.
• First call with Esra, our Talent Acquisition Lead, to better understand your background, aspirations, and answer any questions you may have. (30-45 minutes)
• Interview with your future manager, Matthieu to delve into your experience and the specifics of the role. (45-60 minutes)
• Business case in order to assess your technical skills.
• Final interview with a C-level executive to discuss Malt’s long-term vision and how you fit into our strategic growth.

Malt is the perfect space to thrive personally and professionally

• - Onboarding: Before easing into your new role, you’ll spend your first week learning about our culture, products, and services with other new joiners at our office in Paris
• - Equity: Every Malter is entitled to stock options
• - Lunch vouchers (legal benefit): €9/day on your Swile card
• - Transportation (legal benefit): 50% reimbursement (any type of transport)
• - Healthcare insurance (legal benefit)
• - RTT: From 8 to 12 days off per year
• - Sports: Company participation to a Gymlib (Wellpass) membership
• - Malt sabbatical: Every three years, all Malters are entitled to a one month fully paid sabbatical leave
• - Free books: If you’re interested in learning more about any topic relevant to Malt’s business, just tell us the books you’d like to read, and we’ll order them for you—without any questions asked or approval processes to follow
• - Remote work: Hybrid policy balancing on-site and home office
• - Team building events organized every year

Ready? Get your ticket to Malt

At Malt, we are committed to fostering an inclusive and diverse workplace. We recruit based on skills, experience, and potential, without any form of discrimination related to age, gender, sexual orientation, ethnicity, religion, or disability. Our mission is to create a work environment where everyone feels valued, respected, and safe to thrive.

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