Bid Manager

Algeco UK; Leeds; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

25 days annual leave

Bank Holidays

Enhanced company pension

Life assurance

Medical cash scheme

Job summary

Algeco UK is seeking an experienced Bid Manager to lead the end-to-end bid process for OSS and Mod Hire across Expression of Interest, Pre-Qualification and Tender stages. You will collaborate with Business Development, Marketing, Estimating, Pre-Construction, Design, Procurement, Manufacturing, Programme, Operations and Commercial teams to craft compelling submissions.

You will champion quality, compliance and timely delivery, using your experience in construction bids to help win work while

Qualifications

• Knowledge of the full bid processes
• Ability to write technical answers to questions in line with wordcount
• Manage workload across Bid team and other contributing disciplines
• Ability to manage framework bids and ongoing framework management
• Knowledge of offsite construction techniques
• Knowledge of different construction market sectors and scale of projects
• Experienced Bid Manager used to managing a full bid process, including tender reviews and settlements
• IT literate with a high level of knowledge of MS Word, Excel, PowerPoint and Adobe Packages (essential)
• Previous experience in the construction industry

Responsibilities

• Manage the bid process across OSS and Mod Hire, from EOI to Tender, following DoA and legal processes
• Collaborate with Business Development, Marketing, Estimating, Pre-Construction, Design, Procurement, Manufacturing, Programme, Operations & Commercial to input support
• Review bid documents and extract deliverables with deadlines
• Facilitate launch meetings to establish action plans and deliverables schedules
• Allocate deliverables to owners across the business
• Write and finalise submission documents to current procedures and templates
• Manage bid queries and post-submission requirements
• Assist with client presentations and attend meetings when required
• Capture lessons learned from bids to improve future submissions
• Maintain clear, concise layouts in submissions following brand guidelines

Skills

Bid management

Technical writing

Workload management

Framework bids

Offsite construction

Construction market knowledge

Bid writing

MS Word/Excel/PowerPoint

Publishing packages

Construction industry experience

Education

Degree or equivalent

Bid Writing

Project Management

Tools

MS Word

Excel

PowerPoint

Adobe Packages

Publishing packages

Job description

Hybrid role - Expectation of 1/2 days a week in the office at Leeds

25 days annual leave + Bank Holidays

Enhanced company pension

Life assurance

Medical cash scheme

PURPOSE

Algeco UK excels in pioneering modular solutions, crafting tailor-made buildings that effortlessly meet diverse requirements. With an unwavering commitment to customer satisfaction, sustainability, and health and safety, we set the benchmark for delivering adaptable, functional, and visually striking spaces. You will be part of a team driving forward the evolution of construction, empowering clients to succeed while championing environmental responsibility and ensuring the utmost safety for all.

WHAT WE DO

Algeco UK excels in pioneering modular solutions, crafting tailor-made buildings that effortlessly meet diverse requirements. With an unwavering commitment to customer satisfaction, sustainability, and health and safety, we set the benchmark for delivering adaptable, functional, and visually striking spaces. You will be part of a team driving forward the evolution of construction, empowering clients to succeed while championing environmental responsibility and ensuring the utmost safety for all.

YOUR RESPONSIBILITIES

Health, Safety and Environmental

Demonstrate safe working practices, complying with company policy and legal requirements.

• Ensure all activities align to the company’s ‘Five Basic Behaviours’ and ‘Our Life Saving Rules’.
• Proactive and timely reporting of all health, safety, and environmental issues to ensure prompt action and mitigation of risk to colleagues, visitors, suppliers and customers.

Key Tasks:

Manage the bid process for all bids, across OSS and Mod Hire, whether at Expression of Interest, Pre-Qualification or Tender stage, in line with the Company Delegation of Authority (DoA) and Legal processes, and assisting with the DoA process where required.

Work closely with all teams to ensure relevant input support to those bids, including Business Development, Marketing, Estimating, Pre-Construction, Design, Procurement, Manufacturing, Programme, Operations & Commercial.

• Work with the Head of Business Development and Bid Co-ordinator to review the bid documents and extract deliverables for each submission undertaken.
• Facilitate launch meetings to establish a clear plan of action including timings and communicate these to the allocated team by way of a deliverables schedule.
• Allocate each deliverable an owner across the wider business as appropriate.
• Work with these internal teams to manage, develop and write quality submission documents, ensuring submissions are produced in accordance with current procedures and necessary timescales.
• Be responsible for query management both during the enquiry period and ensure that all post submission requirements are dealt with efficiently, effectively and in a timely manner.
• Assist with preparation and delivery of Client presentations when requested, and where required attend client meetings and industry events.
• Seek feedback from the BD team post submission to ensure lessons learned are fed back into subsequent submissions.
• Within the confines of client-stipulated return formats, ensure submissions have layouts that are clear and concise to navigate, following brand guidelines and based on templates that are straightforward and reliable to populate.
• Maintain and improve the bid library and bid management processes, challenging existing practices.
• Collaborating with colleagues in Hire and Advante where required to support Algeco UK bids and framework activity.
• Produce reports on current, expected, planned and historic bid activity, including the monitoring of bid wins rates, to support the management and allocation of resource.
• Monitor tender portals and manage submissions via online platforms
• Finalise and quality check all documentation for each tender stage, ensuring accuracy, consistency, and compliance with submission requirements.
• Ensure clarity on submission requirements and compliance with commercial, technical, and quality standards
• Develop win strategies in collaboration with departmental leads and SLT, including taking lessons learnt from previous bids
• Manage and actively drive the tender programme towards submission ensuring draft and final answers are accurate and cohesive
• Plan and lead mid tender reviews and final settlement meetings
• Evaluate risk associated with all elements of the bid and develop mitigating solutions and/or pricing to cover that risk
• Research and analyse market trends, competitor activity, and client needs to strengthen bid proposals, including the development of options and proposal solutions to integrate AI into bid process

WHAT WE NEED FROM YOU

Skills / Knowledge

• Knowledge of the full bid processes
• Ability to write technical answers to questions in line with wordcount
• Manage workload across Bid team and other contributing disciplines
• Ability to manage framework bids and ongoing framework management
• Knowledge of offsite construction techniques
• Knowledge of different construction market sectors and scale of projects
• Experienced Bid Manager used to managing a full bid process, including tender reviews and settlements
• IT literate with a high level of knowledge of MS Word, Excel, PowerPoint and Adobe Packages (essential)
• Experience in use of a publishing package
• Previous experience in the construction industry

Other Attributes

• Ability to work in line with Algeco core values
• Be a strong team player, with a positive attitude
• Well organised and methodical
• Able to work effectively as an important part of the team whilst carrying out individual tasks
• Self-motivated with high levels of perseverance and ability to work on own initiative
• Strong work ethic; self-starter; results orientated
• Good ability to plan, anticipate & react positively
• Good communication and relationship building skills

Qualifications

• Degree or equivalent
• Bid Writing
• Project Management

DIVERSITY & INCLUSION

Our commitment to equality, diversity and inclusion is more than a wish list. We actively encourage a culture where everyone feels at home. Algeco is a place that brings together the very best people and their unique skills, experiences, abilities.

Research demonstrates that women and underrepresented groups tend not to apply for a job unless they meet all the criteria. However, we encourage applications from anybody who can demonstrate their ability to fulfil the job even if they don’t meet every requirement. We're committed to creating an environment where everyone feels valued, respected and like they belong, regardless of their background or identity and are therefore committed to providing a fair and inclusive recruitment process and will consider all applications on their merits.